CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

February 10, 2000

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were Messrs. Ralph Laird, David Kramer, Harold Ries, and Joe Maloney. Mr. Frank Sommerkamp and Mrs. Robin Huller were in absentia.

APPROVAL OF AGENDA - Approved as submitted. Ayes carried
Motion: Mr. Ries Second: Mr. Laird

APPROVAL OF MINUTES - Accepted as submitted. Ayes carried.
Motion: Mr. Kramer Second: Mr. Maloney

CITIZENS AND GUESTS
Mr. Celarek recognized Kathleen Corneil, from the Lookout Farm area, Police Chief Paul Herbst and EMS Chief Dave Merce.

CITY ADMINISTRATOR’S REPORT
Mr. Celarek reported on the following:

  1. An introduction to the two- volume set of the airport noise study was given. It references the possible expansion of runways at the airport and information gathered about current and possible future impacts of such actions.
  2. Judge Executive Murgatroyd held a Fire and EMS summit at Thomas More College on January 29th from 9AM to 5PM. This session was open to the public. The Ft. Mitchell and Edgewood departments were well represented and their presentations were pleasing to those present.
  3. The Kentucky League of Cities is attempting to keep cities up to date on legislation from the General Assembly. Copies of the latest update were presented to council members.
  4. To date 116 households have responded to the recreation survey mailed to each Crestview Hills resident and business February 2, 2000.
  5. Census questionnaires will be mailed to each household approximately April 1st. 1 in every 6 questionnaires mailed will be a long form which must be filled out be the household in receipt. Those households not returning the census material will cause local government to lose several hundred dollars per person and will prompt a visit from a Census Bureau representative.
  6. The Gallenstein Construction Co. has requested a front yard variance from the Board of Adjustments for additional parking for a proposed development in the lot across from the City Building.
  7. Residents from the College Park area have submitted a petition for amending the text for the PO-1 zone. As soon as a Board of Adjustments meeting can be set, notifications will be sent to all adjacent property owners.
  8. The N. Ky. Mayor’s Group will hold their monthly meeting at the Crestview Hills City Building February 19th from 9AM to 11:30AM.
  9. The NKAPC will hold their quarterly meeting at the Twin Oaks Clubhouse on February 17th beginning at 6PM.

OLD BUSINESS

    A. Economic Development
    The current zoning text is unclear and interpretation is gray. There are two detached garages being built in the City that will be "grand fathered" in. The proposed Ordinance 2000-1-1shall amend the zoning code is as follows:

    This language is to make it absolutely clear that detached garages are not allowed in single-family residential districts.

    DEFINITIONS
    ACCESSORY BUILDING: Item e. – Clarify that accessory buildings are permitted uses only in the single family zoning districts (R-1Bc; R-1C; R-11;R-1E). – added language is underlined.

    "c. Is limited to one building which has a maximum size of one hundred (100 square feet and is no more than ten (10) feet in height. This customary accessory building and use limitation applies to single family residential zones R-1Bc; R-1C; R-1D; R-1E."

    GARAGE, ATTACHED: A new definition requiring any garage attachment to the dwelling to be completely enclosed and have a roof.

    "GARAGE, ATTACHED: A portion of a building, used as a private garage, that is attached by one or more common walls to the principal use of the lot. Such structure shall be completely enclosed and have a complete roof."


    GARAGE, PRIVATE: Eliminate the first three words in the definition and the last sentence, which states that a private garage is not an accessory building. The new definition would read as follows:

    "GARAGE, PRIVATE: A portion of a principal building not exceeding eight hundred (800) square feet in area, per dwelling unit, designed, intended, and used for the storage of not more than four (4) motor-driven vehicles, per dwelling unit, owned, used, and registered in the
    name of the occupants of the dwelling unit for which said private garage is intended. Not more than one (1) or the vehicles shall be a commercial vehicle and this vehicle shall not be more than two (2) ton capacity. This definition shall not include a public garage."

    ZONING DISTRICTS
    Change item B. 1. in each of the above described single family districts (R-1Bc; R-1C; R-1D; R-1E). to read:
    1. Customary accessory buildings and uses, not including detached garages.

    Section 10.7 R-PUD (RESIDENTIAL PLANNED UNIT DEVELOPMENT) ZONE add Accessory Uses as stated in all other zones.

    B.5. Accessory Uses Permitted;
    1. Fences and walls, as regulated by Article XIII and as approved in the plan.
    2. Home occupations, subject to the restrictions and limitations established in Section 9.11.
    3. Signs, as regulated by Article XIV and as approved in the plan."

    The January 6, 2000 meeting of the KCMPZC found the proposal acceptable with very slight modifications. This is considered second reading. Mr. Ries made the motion to accept the second reading of Ordinance 2000-1-1, seconded by Mr. Kramer. Ayes carried. Mayor Meier noted that it was a unanimous vote of those present.

    1. Zoning
    Mr. Celarek reported that the Board of Adjustments found that the site plan for the Thomas More College Women’s softball and soccer fields needed more detail and was inaccurate in at least one area. A registered architect or civil engineer should prepare any new site plan submitted by Thomas More College. A side yard variance of 20 feet was granted along the southwest property line of Thomas More College. Contingencies for approval include:

    1. A double row of evergreen trees (minimum of 10 ft. in height when planted) shall be planted along the property line adjoining the condominiums the full length of the flat surface area of the athletic fields. (Approx. 500 ft.) The rows of trees shall be staggered with a spacing of 4 ft to 6 ft.
    2. There shall be no lighting of the playing fields. The use of the fields shall be limited to daylight only.
    3. There shall be no loudspeakers.
    4. Portable toilet facilities shall be placed on the eastern half of the property towards Thomas More Parkway and shall be serviced every two weeks during the season. The facilities shall be removed after the season is finished.
    5. Dugouts to be re-built to structures similar in appearance and materials to those on the Thomas More College main baseball field.
    6. If the program is abandoned and the field not kept in perpetual maintenance, dugouts and fencing shall be removed.

NEW BUSINESS

    1. Economic Development
    Mr. Celarek introduced Bill Krutzjans and Gene Webber as representatives from the Ashley Development Corp. The project in question was an addition toward the back of the current building of The Goddard School. The materials that would be used would match all existing in that development area. The building would be used for storage of playground equipment and other materials. Mr. Kramer noted that the Economic Development Committee passed the project unanimously. Mr. Ries made the motion to accept the addition onto Goddard School as presented to council, seconded by Mr. Maloney. Motion passed with 3 votes as Mr. Kramer recused himself.

    2. Economic Development
    Mr. Krutzjans and Mr. Webber presented a second project by Ashley Development. The new project will be an office building on the northwest corner of Thomas More Parkway and Legends Way. The building will be a bi-level consisting of a semi-underground level and a first floor. It will be a 23,250 sq. ft., brick building with a standing seamed metal roof to match other buildings in the Research Park. There are 118 parking spaces for the building with each space being 19’ in length and 9’ in width with a 24’ row between aisles. Storm sewers are partially ready since other developments share existing lines. Water calculations should be the same as Goddard School since both projects will use the same retention pond. Mayor Meier requested a sidewalk leading from the building to the existing sidewalk on Thomas More Parkway. Mr. Krutzjans believed that could be accomplished with minimal detraction from the submitted plans. Landscaping plans will be submitted in more detail at the next council meeting. Mr. Celarek wished to express for Mr. Sommerkamp the essentiality of landscaping for this building since the Summit Lakes area is residential and will be overlooking this project. Mayor Meier mentioned that this will be a minor change to the Stage I plan for the Research Park.
    After three Summit Lakes residents expressed their approval of the plan, Mr. Kramer noted that the Economic Development passed the plan unanimously. Mr. Maloney made the motion expressing favor with the information presented and noting that this is a minor change to the Stage I plan of the Thomas More Research Park, seconded by Mr. Laird. Ayes carried with Mr. Kramer not voting.
    Mr. Celarek stated the next Economic Development meeting will be March 7th at 4PM for Stage II review of this project.

COMMITTEE REPORTS
Public Works - Mr. Celarek commented that Public Works projects under way at this time are as follows:

  1. Widen Horsebranch Rd. to 3 lanes at Orphanage Rd. to allow a right turn lane. Mr. Berling is waiting for KDOT to reply to possible funding assistance for the turn lane and traffic signalization at that intersection.
  2. The Dixie Hwy. sidewalk project has been bid. Michels Concrete Constuction was the low bidder with $108,371.91. Work will begin as the weather permits.
  3. Storm water underpaving on Woodspoint Drive and Calumet Court will be investigated to determine the best solution.
  4. Plans and permits are underway to widen Thomas More Parkway to allow two right turn lanes onto northbound Turkeyfoot Rd. A letter was received from a College Park resident expressing concern that a second turn lane might negate anyone trying to turn left from Fraternity Ct. onto northbound Turkeyfoot Rd. Possible traffic signal synchronization and limited stuttering was discussed to allow turns to be made at different times in the signal cycle.
  5. The sidewalk on the west side of Legends Way will be reconstructed to eliminate the pond of water and silt. The contractor has been contacted by Mr. Berling and the project will be completed as weather permits.
  6. The storm water detention facilities being proposed by KDOT along I-275 and the Horsebranch Creek drainage area will be handled in a section by section manner by the City. Along the Horsebranch Creek near Right Fork Rd., KDOT is proposing to build a 5 storm water pond system. Funding has not yet been approved by the State.

Council was presented with updated designs for two entry-way plantings that should be completed by the end of the fiscal year.

Finance - Mr. Laird requested that committees begin working on budgets for FY01.

Police Authority - Mrs. Huller is the Chair, Tom Jordan, Lakeside Park, is the Vice-Chair of the Board. Chris Shutte is back on the Police Authority.

Recycling - Mr. Laird reminded council that the solid waste bid will be going out this year.

Fire and Safety – Mayor Meier wished to thank the Kenton County Judge Executive Murgatroyd and the Fiscal Court for the Fire and EMS Expo held at Thomas More College. Many people attended and was pleased that Ft. Mitchell and Edgewood were leaders in the discussions and presentations held.

Recreation - Mr. Celarek reminded residents that Cyclones tickets were available for the Feb. 18th and Apr. 7th games at Firstar Center. Mr. Maloney expressed his opinion that he agreed with Jim Avery (A College Park resident who has attended prior council meetings) that the City should reduce its recreation program, should not offer discounted sports tickets to residents, and should not cooperate with neighboring cities in recreational ideas and ventures.

Personnel - Mayor Meier mentioned to council that the employees of the City do not have a qualified retirement plan and administration is currently exploring the option of joining CERS. The City could join CERS with the passage of an ordinance. Mr. Laird and Mr. Kramer expressed dissenting opinions. However, the issue will come before members of the Personnel and Finance Committees.


After general conversation, motion to adjourn made by Mr. Laird, seconded by Mr. Ries at 8:38 PM.
____________________________ ______________________________
Mayor Paul W. Meier City Clerk C.R. Monhollen