CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

March 9, 2000

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were Messrs. Ralph Laird, David Kramer, Harold Ries, and Joe Maloney. Mr. Frank Sommerkamp and Mrs. Robin Huller were in absentia.

APPROVAL OF AGENDA - Approved as submitted. Ayes carried
Motion: Mr. Kramer Second: Mr. Maloney

APPROVAL OF MINUTES - Accepted as submitted. Ayes carried.
Motion: Mr. Ries Second: Mr. Laird

CITIZENS AND GUESTS
Mr. Celarek recognized Kathleen Corneil, from the Lookout Farm area.

CITY ADMINISTRATOR’S REPORT
Mr. Celarek reported on the following:

  1. Caywood School invites members of council to attend a parade May 1 at 8AM to be held in honor of veterans and area leaders.
  2. Census questionnaires will be mailed to each household approximately April 1st. 1 in every 6 questionnaires mailed will be a long form which must be filled out be the household in receipt. Those households not returning the census material will cause local government to lose several hundred dollars per person and will prompt a visit from a Census Bureau representative.
  3. Ft. Mitchell will hold an appreciation dinner for the Fire and EMS employees on Saturday, April 8 at 7PM at the Drawbridge Inn. Members of council and staff are invited to attend and express appreciation for the fine service provided in this area.
  4. Budget figures need to be submitted from the Police Authority and Public Works committees so a first draft may be sent to members of the Finance Committee for review.
  5. Mayor Meier mentioned that the MGLNK will meet Thursday, March 16 at the Boone County Extension Center. Dinner will be served at 6PM. The topic of discussion will be the Northern Kentucky/Greater Cincinnati airport noise study and runway study.

OLD BUSINESS

    A. Zoning
    Mr. Celarek reported that the Board of Adjustments found that the site plan for the Thomas More College Women’s softball and soccer fields needed more detail and was inaccurate in at least one area. A registered architect or civil engineer should prepare any new site plan submitted by Thomas More College. A side yard variance of 20 feet was granted along the southwest property line of Thomas More College. Contingencies for approval include:

  • A double row of evergreen trees (minimum of 10 ft. in height when planted) shall be planted along the property line adjoining the condominiums the full length of the flat surface area of the athletic fields. (Approx. 500 ft.) The rows of trees shall be staggered with a spacing of 4 ft to 6 ft.
  • There shall be no lighting of the playing fields. The use of the fields shall be limited to daylight only.
  • There shall be no loudspeakers.
  • Portable toilet facilities shall be placed on the eastern half of the property towards Thomas More Parkway and shall be serviced every two weeks during the season. The facilities shall be removed after the season is finished.
  • Dugouts to be re-built to structures similar in appearance and materials to those on the Thomas More College main baseball field.
  • If the program is abandoned and the field not kept in perpetual maintenance, dugouts and fencing shall be removed.

The Board of Adjustments will meet again on Wednesday, March 22 at 7PM at the City Building. The Thomas More fields and the Gallenstein project on Mall Road will be discussed. Residents are encouraged to attend and voice their concerns.

    B. Economic Development
    Mr. Celarek introduced Bill Krutzjans and Gene Webber as representatives from the Ashley Development Corp. The project in question was an addition toward the back of the current building of The Goddard School. The materials that would be used would match all existing in that development area. At the last council meeting, it was noted that the building would be used for storage of playground equipment and other materials. The addition will now be used as a classroom. The slope of the roof on the addition will be the same angle as on the current building as not to conflict. Storm water calculations will be just slightly different. The staff recommendations concur approval. Mr. Kramer noted that the Economic Development Committee passed the project unanimously, subjected to contingencies proposed by staff and NKAPC. Mr. Ries made the motion to accept the addition onto Goddard School as presented to council, seconded by Mr. Maloney. Motion passed with 5 votes as Mr. Kramer recused himself.

    C. Economic Development
    Mr. Krutzjans and Mr. Webber presented a second project by Ashley Development. The new project will be an office building on the northwest corner of Thomas More Parkway and Legends Way. The building will be a bi-level consisting of a semi-underground level and a first floor. It will be a 23,100 sq. ft., brick building with a standing seamed metal roof to match other buildings in the Research Park. The top floor will be 15,600 sq. ft. and the lower level 7,500 sq. ft. to be used as general office. There are 118 parking spaces for the building with each space being 19’ in length and 9’ in width with a 24’ row between aisles. Storm sewers are partially ready since other developments share existing lines. Water calculations should be the same as Goddard School since both projects will use the same retention pond. Detailed landscaping plans were submitted. Mayor Meier mentioned that this will be a minor change to the Stage I plan for the Research Park.
    Mr. Kramer noted that the Economic Development passed the plan unanimously. Mr. Maloney made the motion expressing favor with the stage II plan presented and noting that this is a minor change to the Stage I plan of the Thomas More Research Park, seconded by Mrs. Huller. Ayes carried with Mr. Kramer not voting.

NEW BUSINESS

A. Economic Development
Mr. Celarek stated that the Hemmer Construction Co. would like to build a third office building in the Chapel Place vicinity. It would be identical to the Chapel Place I and II projects using the same layout, dimensions, materials, etc. The Chapel Place III project will consist of a two-story, 38,700 sq. ft. building with thirty percent green space. It will be located on the same lot as the Marriott extended stay hotel, if that project had come to fruition. The contingencies that were voted upon for the Marriott project shall also apply to Chapel Place III, such as the entrance only curb cut on Thomas More Parkway. Per the plans, there shall be 32,900 ft. of space available for leasing, of which approximately sixty percent will be leased as medical and forty percent leased as professional. The dumpster that will service all three building will be located behind building B (Chapel Place II) and will actually be a trash compactor rather than a dumpster. Signage dimensions have yet to be submitted. Discussion ensued on the detention pond and variances regarding signage.
Mr. Kramer recounted the Economic Development Committee passed this project unanimously with any contingencies that might be placed upon the project by staff or NKAPC. Mr. Kramer made the motion to accept the Chapel Place III project with contingencies from staff and NKAPC, seconded by Mrs. Huller. Ayes carried with Mr. Sommerkamp voting nay, stating he desired projects other than those that aesthetically look "cookie-cut."

COMMITTEE REPORTS
Public Works - Mr. Celarek commented that Public Works projects under way at this time are as follows:

  • Widen Horsebranch Rd. to 3 lanes at Orphanage Rd. to allow a right turn lane. Mr. Berling is waiting for KDOT to reply to possible funding assistance for the turn lane and traffic signalization at that intersection. Poles have been installed for a signal.
  • The Dixie Hwy. sidewalk project has been bid. Michels Concrete Constuction was the low bidder with $108,371.91. Work will begin as the weather permits.
  • Storm water underpaving on Woodspoint Drive and Calumet Court will be dug up and filled with grout.
  • Plans and permits are underway to widen Thomas More Parkway to allow two right turn lanes onto northbound Turkeyfoot Rd. A letter was received from a College Park resident expressing concern that a second turn lane might negate anyone trying to turn left from Fraternity Ct. onto northbound Turkeyfoot Rd. Possible traffic signal synchronization and limited stuttering was discussed to allow turns to be made at different times in the signal cycle.
  • The sidewalk on the west side of Legends Way will be reconstructed to eliminate the pond of water and silt. Mr. Berling has contacted the contractor and the project will be completed as weather permits.
  • The storm water detention facilities being proposed by KDOT along I-275 and the Horsebranch Creek drainage area will be handled in a section by section manner by the City. Along the Horsebranch Creek near Right Fork Rd., KDOT is proposing to build a 5 storm water pond system. Funding has not yet been approved by the State.

Street sweeping will commence March 29 and 30.

Finance - Mr. Laird requested that committees begin working on budgets for FY01.

Police Authority – Mrs. Huller reported that the Police Authority shall begin a bicycle patrol in early May. The College Park area neighborhood watch was well received at its inaugural meeting.

Recycling- Mr. Laird reminded council that the solid waste bid shall expire this year and bids will be advertised and accepted soon.

Economic Development – Mr. Kramer noted that:

  • Madelyn San Tangelo spa and salon proposed leasing space in the Shinkle Mansion and moving the business. They could have a presentation ready for the next committee meeting.
  • David Cole, owner of Top Flight Gymnastics, presented the committee with a tentative layout of proposed expansion.
  • The zoning text amendment requested by residents of College Park has temporarily been postponed, as it could appear the City is being inconsistent in its applications of amendments to the zoning text.

Recreation - Mr. Celarek reminded residents that Cyclones tickets were available for the Apr. 7th game at Firstar Center. It was noted that approximately 218 residents returned the recreation survey and the results were positive.

Personnel - Mayor Meier mentioned to council that the employees of the City do not have a qualified retirement plan and administration is currently exploring the option of joining CERS. The City could join CERS with the passage of an ordinance. However, the issue will come before members of the Personnel and Finance Committees.

Mayor Meier read a proclamation for R. Barry Wehrman, who was the City of Crestview Hills attorney for approximately 31 years.

After general conversation, motion to adjourn made by Mr. Ries, seconded by Mr. Laird at 8:26 PM.
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Mayor Paul W. Meier City Clerk C.R. Monhollen