CALL TO ORDER - Mayor Harold A. Ries called the meeting to order at 7:30 PM with the pledge of allegiance and silent prayer.

ROLL CALL - Present: John Drummey, Ralph Laird, Joe Maloney, Paul Meier, Frank Sommerkamp. Absent: Beverly Draud

Motion: Frank Sommerkamp                  Second: John Drummey
Yes - 5                  No - 0                     Absent - 1

APPROVAL OF AGENDA - Approved as submitted

APPROVAL OF MINUTES - Minutes of the March 13, 1997 meeting approved as submitted
 
Motion:  Paul Meier       Second:  Frank Sommerkamp
Yes - 5                  No - 0                     Absent - 1

CITIZEN & GUESTS - None were recognized

CITY ADMINISTRATOR'S REPORT - Mr. Celarek reported: The OKI Regional Council of Governments annual meeting will be held on Thursday, April 24, 1997, beginning at 6 PM and dinner at 7 PM.
Reminder to committees to submit 1997-1998 budget figures within the next two weeks to facilitate preparation of a first draft of the budget. First draft will then be submitted to the Finance Committee for approval.
The spring newsletter has been sent. In addition, a newsletter will be sent tomorrow regarding the neighborhood watch program in Old Crestview Hills. The next meeting of the Block Watch will be held Wednesday, April 16, 1997 at 7 PM at the City Hall. All Crestview Hills citizens are encouraged to attend to learn about keeping their neighborhoods safe from crime. The Block Watch group has been assisted by Mr. Trotta, who was instrumental in starting a program in the Lookout Farm Area. Mr. Trotta will instruct the participants about the role of the Block Captain. Mr. Celarek encourages the citizens of the College Park and Summit Lakes areas to organize groups as well.
The city received correspondence stating that TKR and Boone/Kenton Cable Board are anticipating an agreement.

OLD BUSINESS
Engineering - Mr. Berling reported that the sidewalk contractor, JARCO has replaced ten ends on the handicap ramps. Mr. Berling also met with a state inspector to make sure the ramps meet the criteria for handicapped ramps. Mr. Berling stated that the sidewalk is complete and correct. Mr. Berling met with the excavator who holds that part of the contract and the reseeding along the side of the road will proceed soon since the weather has dried up enough to begin.
Mr. Sommerkamp asked about a barren strip of land near St. Elizabeth Hospital. Mr. Berling assured Council that this would be rectified by the Hospital since the strip was left when St. Elizabeth's contractor did some trenching for internal lighting improvements.
Mr. Sommerkamp also inquired about several pieces of guardrail that had apparently been removed and were now laying on the hillside along Thomas More Parkway. Mr. Berling assured Council that the guardrails are the responsibility of the general contractor. Mr. Berling will advise the general contractor to remove the rails.
Mr. Maloney expressed concern regarding the rough line left down the center of the lanes after the surface coat of Thomas More Parkway was applied last Fall. Mr. Maloney asked Mr. Berling whether there will be another surface coat of blacktop applied to Thomas More Parkway and about the cost of a surface coat. Mr. Maloney also asked if the road required resealing. Mr. Berling answered that no resealing was scheduled. Mr. Berling informed Council that at the last public works committee meeting the contractor had been given a deadline of July. The public works committee agreed to give the contractor time throughout the warmer month to repair the surface. Mr. Berling requested that Council stand by the committee's promise. Mr. Berling stated that the roadway is 7,000 ft by 36 ft of surface and he can come up with a figure for resurfacing if Council felt it necessary.
Mr. Meier inquired whether the surface of Thomas More Parkway is of correct thickness throughout to allow for proper drainage to the curb. Mr. Berling assured Council that he had supervised the contractor closely to make sure there is a crown every 50 ft to assure proper drainage. The original road design had a sloping of 6" per 100 ft which was very minimal and had held puddles of water in the gutters. Mr. Berling assured Council that he was very careful regarding the sloping and felt the current contractor has done an excellent job in that area. If Mr. Meier is concerned about a particular area of the road, Mr. Berling stated that he would be happy to drive to that particular area and take a look. Mr. Berling further stated that a curb and gutter street will hold some water during very heavy rain but he and contractor has made sure that Thomas More Parkway has adequate drainage.
Mayor Ries expressed concern with regard to the condition of Horsebranch Road entrance to the Grandview Summit rental condominium project. In particular, Mayor Ries referred to the apparent closeness of the guardrail when vehicles mounted the hills. Mr. Berling informed Council that the blacktop companies have opened about ten days ago for the spring season. A traffic agent after studying the condition presented two options to Mr. Erpenbeck, the developer. Mr. Erpenbeck has agreed to comply with those options. Mr. Berling advised Mr. Celarek, city administrator, to make a formal written request to Mr. Erpenbeck advising him to proceed.

Economic Development - Mr. Celarek announced that the Economic Development Committee had met regarding the Stage II approval of the Waltz Business Systems request for approval. Mr. Jack Leverman, Paul Hemmer Company, introduced Mr. Joe Jehn, president of Waltz Business Systems. Mr. Leverman stated that Waltz is a 100 year old company that is proposing a 7,500 sq. ft. initial building at this time with plans to expand an additional 7,500 sq. ft. in the future. Waltz Business Systems will accommodate twenty full time employees. Ten of those employees will work onsight and ten employees will work outside using the facility as home office.
The plan was submitted and approved by NKAPC for zoning and setback requirements. Mr. Leverman showed a perspective of the building for Council review. The facility will be a brick building with some metal siding on the expansion wall. The rest of the building will be comprised of brick with decorative masonry at the docks. Mr. Leverman entertained questions from Council about the project.
Mr. Celarek stated that the Economic Development Committee supported the plan, contingent upon the project meeting NKAPC recommendations. Mr. Celarek stated that there are a few drain calculations that are in need of completion. Also, NKAPC needs assurance that the platt is to be transferred.
Mr. Meier stated that at this time Centre View Boulevard does not extend all the way to the property line. That road must be extended to go to the end of the property line. Mr. Meier stated that Mr. Hargis of the Hemmer Company has advised the city that the contractor who is doing the extension of Rhine Valley Drive is also going to do the extra 25 ft. Normally, at that time the City would make a stipulation that the lot cannot be sold unless that road is completed and bonded. The Hemmer Company will be presenting other matters before Council at future date. Mr. Meier asked that council discuss the matter at such time.
Mr. Meier expressed concern that the siding on the building should fit into the decor of the area to assure color and conformity of material compatible with the neighboring facilities.
Council entertained motion that Stage II - Waltz Business Systems be approved contingent upon conditions of the NKAPC, that drainage calculations be completed, and upon completion of Centre View Blvd.

Motion: Paul Meier                  Second: Joe Maloney
Yes - 5                  No - 0                     Absent - 1

Public Safety - Mr. Meier requested second reading of 1997-3-1 - Ordinance to facilitate entering into Interlocal Agreement with Ft. Mitchell Fire Department for a four year contract to provide fire and ambulance services to the City of Crestview Hills. The Safety Committee proposed and addition on Page 2 Section 3 of the agreement to provide for a cost of 2.7 cents per $100 valuation for a total of $189,713,650. The first year rate $51,222.69. Also Section 4 a cancellation clause allows for cancellation of the contract after a 90 day notification to the City of Ft. Mitchell at the end of the second or third year, thus recognizing a 2 year commitment on the part of Crestview Hills.

Motion: Paul Meier                  Second: Joe Maloney
Yes - 5                  No - 0                     Absent - 1


NEW BUSINESS
A. Economic Development - Mr. Meier informed Council that the Paul Hemmer Company is requesting both Stage I and Stage II approval for a proposed two-story, office building on the northwest corner of Thomas More Parkway and Centre View Blvd. The project will be a jointly owned project by Paul Hemmer Company and Mayfield Medical Group. The first floor will house the Mayfield Medical Group medical offices and the second floor should be approved for basic office use rather than medical due to limited parking space. The building will be located on 3.125 acres.
Mr. Hargis, Paul Hemmer Construction Company, made a presentation of Stage I plans a week ago to the Economic Development Committee. The Committee made updates at that time. Mr. Hargis offered those plans reflecting the updates of the committee and the recommendations of the NKAPC for Council review tonight. Mr. Hargis stated that the project will be 35,000 sq. ft. and stipulated that the first floor will be used for the Mayfield Medical Group for the purpose of medical offices and the second floor will contain no medical facilities but basic offices to comply with the parking limitation.
The plan reflects 181 parking spaces. The limitation of 158 spaces is required. This is 23 additional spaces. The plan meets all setback requirements for Thomas More Parkway and parking setback requirements. Hemmer Company is proposing construction of a private driveway off of Centre View Blvd. back to the main entrance to the facility with possibility of extending the driveway in the future to also serve lots #2, #3, & #4. The location of the driveway is positioned to allow for proper development of the additional lots. Mr. Hargis stated that Hemmer is proposing the removal of approximately 1/3 of the island on Centre View Blvd. adjacent to the driveway entrance to accommodate vehicles turning into the facility.
The building is to be the same style as surrounding buildings in Thomas More Centre. Brick of the same basic color and size will be used. Mr. Hargis is asking for both Stage I and Stage II approval this evening due to client's fast time frame. NKAPC has reviewed and approved the plans.
Kevin Celarek reported that The Economic Development and Zoning Committee was in favor of the project contingent upon meeting the NKAPC requirements.
Mr. Meier expressed concern regarding moving the private drive closer to the intersection of Thomas More Parkway and Centre View Blvd. Vehicles leaving Centre View Blvd would block the drive upon leaving not allowing for cars turning in.
Mr. Hargis stated that there exists in the present plan 220 feet from the driveway to the intersection but it is double laned. Mr. Berling inquired if the driveway was double laned the entire length of the driveway. Mr. Hargis replied that 50 percent of the driveway was to be double laned. Allowance made for stacking for a right hand lane and you'd be stacking in the order of about ten cars and have approximately 5 other vehicles that could be waiting if the left hand turn contained a light. Mr. Hargis was looking at around 15 -16 automobiles potentially there and this is not the only way out of the property. The plans allow for another road out at Thomas More Parkway as well. Mr. Berling inquired if Hemmer considered that to be a left hand turn position for incoming traffic. Do you consider that to be a storage unit for left hand turns or not. Mr. Hargis replied "it will not be a double lane." Mr. Berling suggested that it may be best that Hemmer change the configuration to allow for a double lane a little further on the existing traffic lane. It looks like you are trying to approach a left hand storage lane.
Mr. Berling said that a 70 ft radius could be put in which meets the state standard.
Mr. Hargis - It is important to remember that there are not other entrances to the site off Thomas More Parkway. Hemmer would like to give them the most immediate approach possible and still provide for the safety aspect.
Mr. Berling inquired about the approximate distance of the proposed private drive to the next intersection. Mr. Hargis stated quite a bit, approximately 500 - 600 ft. Mr. Berling stated that Mr. Meier has a good point, if you have traffic stacked there, lets take all the movements for a second. The ones coming out of your private driveway wanting to turn right is not a City problem it is a problem for the facility if patrons can't get out. The cars coming in can't make a left hand turn because staking goes beyond that we have a problem with them going back on Thomas More Parkway. Mr. Hargis stated that there is 230 ft available and usual configuration is 20 feet per automobile. Mr. Berling inquired if the limits of the property is only to the edge of the proposed, private driveway. Mr. Hargis replied that it is to the South. Mr. Berling suggested that maybe another curb cut for the next entity that goes in there be in order so that everyone does not have to use this one because you are back into an area with not a lot of congestion. Mr. Hargis stated that this is a good point, that he has another site back here with access to Crest View Blvd. Mr. Berling suggested that another curb cut on the other side for the next entity that goes in there might be in order so that everyone does not have to use this one because you are backing into an area with not a lot of congestion.
Mr. Hargis thought this a good point. He stated that he has another sight open and another on the back that would access Centre View Blvd. The intent was to bring the other private drive in to connect into this so actually you are exiting and entering here and also into the REN Center. Mr. Berling - that may be bad because people will try to take the shortest route. Mr. Hargis has a valid point that you must have an entrance adjacent to this side for it to be viable but does not think we should encourage any more traffic than necessary there. The undeveloped land in the back if that could hit that second entrance instead of this one in some manner it would help. Mr. Berling asked of how much value the green divider strip, that there is to be a section taken off of each end, is to the area? It would make sense to take that out and have a full storage lane for left hand turn in there that would allow traffic to get on by. By trimming the strip on both ends makes it ineffective for what it was meant for anyway. Mr. Berling stated that an accent on either side of the road would serve the same purpose as originally intended. Mr. Hargis - That is a great suggestion if the city is receptive to it.
Mr. Celarek suggested that the island could be taken out at a later date if need be. Mr. Sommerkamp stated that from an ascetic point of view it would be nice to keep it but if we run into trouble at a later time we could always remove it.
Mr. Berling - We need to have the entrance where it is but it should not be too busy.
Mr. Sommerkamp - The known tenant would have all day traffic at this point but depending on what type of companies rented the second floor it could cause a problem.
Mr. Berling - There are two 12 ft lanes on one side and 12 ft on the other side and I'd say that isle is at least 10 ft. There is enough room for four lanes.
Mr. Meier: It looks like between 50 and 60 ft. Actual width curb to curb.
Mr. Hargis - It would not be a problem for us to do the heavy landscaping and signage.
Mr. Sommerkamp - Even more than shrubbery there it will be highly visible and coming east around from Four Seasons, the building is going to be there and should be a nice signature building. If you can berm it in such a way without getting into exorbitant cost to partially hide the vehicles parked there and do the same coming west on Thomas More Parkway. Mr. Hargis - Fine - the plan is to turn the building so that coming east on Thomas More Parkway the building actually does shield the majority of that parking area.
Mr. Hargis - There is one cut across from Four Seasons on Thomas More Parkway that was not approved at the time you were breaking down those lots. We asked if you would reserve your opinion until you saw what kind of projects that we would get there.
Mr. Maloney - The area may appear different by looking at it.
Mr. Drummey - You spoke of breaking the back lots up.
Mr. Hargis - One cut onto Centre View next to the REN Center and one located 230 ft. From the intersection. The other is up by the Mid-America Building at the other end of Four Seasons. That's three! This has already been approved by the City. The lots appear as they do for eventualities which may be causing some confusion. I don't think there will be a lot of small sites from the Mid-American Building down to this building.
Mr. Maloney - No matter the size the same amount of traffic will be generated. I am concerned more about the traffic going in to the project. A couple cars stopped there could present a hazard when rounds that curve. The service road is too close to Thomas More Parkway.
Mr. Hargis - The pavement is wide enough there to take the traffic.
Mr. Berling - If the island goes out you could have two lanes in and two out.
Mr. Maloney - If there can be four lanes the this is not a problem.
Mr. Berling - You only need 48 ft and there is 52 ft.
Mr. Hargis - There would not be a problem if the island is removed.
Mr. Berling - A stop light there in future would only improve the exit.
Mr. Laird - Four lanes and a light would be best.
Mr. Meier - There is restricted parking on the North side of Centre View Blvd. Due to it being a fire lane and no restricted parking on the South side. Mr. Meier suggested that parking should be restricted on the South side as well.
Mr. Maloney made a motion to approve Stage I and Stage II with the stipulation that the island be removed, there being 4 lanes providing for a left hand storage lane going from Thomas More Parkway to the service road, NKAPC condition are met, & the City would have no obligation to maintain the drainage reservoir.


Motion: Joe Maloney           Second: Frank Sommerkamp
Yes6                    No - 0                 Absent - 1

Mr. Meier inquired about the sidewalk along the service road. Mr. Hargis stated that it will be located on the North side of the service road and will be treated as part of the easement.

Law - Mr. Wehrman gave a first reading of and ordinance to enact and adapt a supplement to the code of ordinances of the City of Crestview Hills. Codification by Burlington Publishing Co. This is a yearly procedure to add those ordinances adopted in the previous year to the zoning manual.

COMMITTEES
Public Works - Mr. Celarek reported - A committee meeting was held on Monday, April 7, 1997 Mr. Celarek asked the committee to compile a list of projects to be placed on the budget for 1997-1998 fiscal year and to discuss concerns, etc addressed by Council.

Finance - Mr. Laird reported that the city will switch to a SEP-IRA Plan. This must be done to comply with an IRS change in the type of IRA that can be set up on behalf of an employee. Mr. Celarek reported that a set percentage is required for a SEP and that percentage will be given to the Finance Committee along with a recommendation that Fidelity Investment be the chosen financial planner. Mr. Celarek will set up those SEP-IRA's tomorrow.

Police - Mr. Meier reported that the committee had held the first budget meeting. The percentage is up from last year and he will present the figures for review by the committee next week. A new officer, Russ Leberecht, has passed through the Kentucky Academy and will be on patrol with a veteran officer for several months. The 1991 Ford Cruiser is in poor shape. The authority will obtain a new car by State Contract.

Fire - Ft. Mitchell Fire Department is a pro-active squad. The Fire and Life Squad takes part in many activities. The Squad will send information from time to time regarding those activities.

Recreation - The spring newsletter has been sent. Mr. Meier stated that Ms. Monhollen has coordinated the majority of those activities listed in the newsletter. A spring festival is planned along with a cooperative effort with Edgewood to allow for Crestview Hills residents to take part in the activities at President's Park this summer. Reds tickets are available at the City building and about 3/4 of the Cubs game has been sold this week.

Personnel - The committee has met this week and will pass on it's recommendations to the Finance Committee in the next two weeks.

Second Reading of Ordinance 1997-3-1 - Mr. Wehrman gave a second reading of a four year Interlocal Agreement with Ft. Mitchell, Ky. for the purpose of providing Fire and Ambulance Services to the City of Crestview Hills. Motion to accept:

Motion: Paul Meier                  Second: Frank Sommerkamp
Yes - 5                  No - 0                     Absent - 1

Adjournment
Motion to adjourn at 8:45 PM.

Motion: Mr. Laird                  Second: Mr. Drummey