CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

May 11, 2000

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were Messrs. Ralph Laird, David Kramer, Harold Ries, Joe Maloney, Frank Sommerkamp and Mrs. Robin Huller.

APPROVAL OF AGENDA- Mayor Meier wished to add under New Business Item D) Ordinance 2000-5-3 which pertains to the collection of annual license fees and clarification of section 110.04 of the Crestview Hills Code of Ordinances. A deletion of comments under Citizens and Guests was also recommended. Approved as amended. Ayes carried.

Motion: Mr. Ries Second: Mr. Maloney

APPROVAL OF MINUTES - Mr. Sommerkamp observed that in last month’s minutes under the Public Works report, last bullet, should have stated that the storm water detention facilities will be handled by the state, not the City. Accepted as amended. Ayes carried.

Motion: Mr. Laird Second: Mrs. Huller

CITIZENS AND GUESTS

None were recognized.

CITY ADMINISTRATOR’S REPORT

Mr. Celarek reported on the following:

• The contract with Rankin and Rankin has been signed for the audit for FY00 for a cost of $3,400.
• Marriott Brighton Gardens assisted living facility in Edgewood is holding an open house for those interested on Thursday, May 18 th, from 4 – 6PM.
• The Governor’s Conference on Aging will be held May 24 – 26 at the Galt House in Louisville.
• A new program called the Ky. Regional Leadership Initiative has been sponsored by the Ky. Chamber of Commerce, The Ky. League of Cities, and Leadership Ky. More information shall be forthcoming.
• A multi-city garage sale will be held Saturday, June 17 at 9AM at Freedom Park in Edgewood. Cities in Kenton County will sell surplus equipment.
• The Ky. League of Cities convention will be held in Louisville at the Galt House East from September 27-30.
• The subsequent newsletter containing information on the summer recreatoin program will be mailed before June 1 st.

OLD BUSINESS

A. Zoning

Mr. Celarek introduced Mike Gallenstein, Paul Gallenstein, and Gene Webber from the Gallenstein Co. and reported that the Economic Development Committee met on Tuesday, May 9th at 7PM at the City Building to discuss the Gallenstein project on Mall Road. There are two, two story office buildings with 49,856 total square feet and 220 parking spaces. The plan uses the 35-foot variance granted by the Board of Adjustments for parking in the front yard area along the Mall Rd. frontage. There are three stipulations for the front yard variance on Mall Rd. They are: 1) the “accessory use” restaurant within the development shall not exceed seating capacity for 70 people seated at tables, 2) the hours of operation of a restaurant shall not exceed 7PM on any given day, and 3) there shall be no alcohol served in the buildings. This action by the Board of Adjustments will be recorded as a “land use restriction” in the near future.

Mr. Webber noted the dumpster at the southeast corner of the site, 150 feet from the nearest residential property to the south. The dumpster will be covered with landscaping and masonry. The time of solid waste pickup was a concern of council. Mr. Gallenstein commented that a letter was being drafted to send to BFI to request pickup occur only between the hours of 9AM to 7PM.

A sanitary sewer runs along the rear of both buildings and empties into a small creek. Mr. Berling, engineer for the Gallenstein project and the City, felt that the 48-inch storm pipes being used would be able to sustain a storm of six inches of rain per hour. Discussion ensued over the perceived effect of that amount of output on the small creek into which the storm pipes empty. Messrs. Webber and Gallenstein wished to note that NKAPC approved the storm water calculations for this project.

The lighting plan shows six 400-watt metal halide lights mounted on 25-foot high poles. Each light is shaded to show a drop-lighting pattern concentrated in the center of each parking lot to focus the light downward to avoid trespassance onto residential property. It was questioned as to whether the lumination from the lights already installed on Mall Rd. were taken into consideration. They were not, however the developer and engineer declared that the effect, if any, would be minimal.

The screening plan consists of 50 trees at strategic points to shield residential areas further from overhead or automobile lighting. It is recommended that six more trees be added to the plan as well as shrubbery along the eastern and western sides of the parking lots.

Discussion took place regarding the sidewalk on Mall Rd. Mr. Gallenstein agreed to replace portions of the sidewalk that should become damaged in the construction process.

Mr. Celarek inquired about possible traffic tie-ups on Mall Rd. The concern is that the entrance to Coldwell Banker/West Shell/ Friday’s and the Gallenstein office are directly opposite each other and near the left turn lane from Mall Rd. to Turkeyfoot Rd. Mr. Berling stated that there would be no problems once Mall Rd. is re-striped.

Mr. Kramer noted that the Economic Development Committee passed the May 5, 2000 site plan contingent upon the compliance by the Gallenstein Co. of staff and NKAPC recommendations, which are:

• All storm water systems must be installed in the first phase of construction
• Parking lot lights must not glare or intrude onto the adjacent residential property to the south
• The screening plan must be amended to add three large deciduous trees, three Norway spruce trees, and multiple bushes in various places around the perimeter of the parking lot
• Reiterate the three stipulations passed by the Board of Adjustments on March 22, 2000 :
• 1) The “accessory use” restaurant within the development shall not exceed seating capacity for 70 people seated at tables,
• 2) The hours of operation of a restaurant shall not exceed 7PM on any given day, and
• 3) There shall be no alcohol served in the buildings.
• Any broken or damaged sidewalk portions must be replaced
• Insufficient information has been submitted to determine compliance with Article XIV, Sigh Regulations (ie: location indicating orientation, size, and height, etc.)
• All plans, plats, and fees are to be submitted to NKAPC by the required deadlines.

Motion was seconded by Mr. Maloney. Ayes carried.

NEW BUSINESS

A. Ordinance 2000-5-1

Mr. Laird noted that this is an ordinance adopting the City of Crestview Hills, Kentucky annual budget for the fiscal year 7/1/2000 – 6/30/2001. The Finance Committee awaits confirming figures from the Police Authority and Public Works. This is considered first reading.

B. Ordinance 2000-5-2

Mayor Meier informed Council members that the City is currently the only fifth class city or higher not in CERS. The system, which is maintained by the State, requires a contribution by the City of 7.28% and by the employee of 5%. Currently the City contributes 9% of gross salary to a SEP-IRA for employees. Once the City joins CERS, it cannot withdraw and every new employee would have to join. Discussion took place on the benefits offered through CERS. Three Crestview Hills employees submitted written confirmation that they wish to be in CERS. The personnel committee reviewed the policy and recommended the City of Crestview Hills join CERS. This is considered first reading.

Mr. Laird wished to go on record as opposing CERS.

• Solid Waste
• Mr. Celarek introduced Tim Bayer and Jerry Metz, who represented Rumpke, Inc., and apprised Council that research had been conducted through other cities in Northern Kentucky. It was found that Rumpke continued to have competitive rates for solid waste collection and recycling. Mr. Laird noted that the CHEER committee approved the Rumpke bid for one year, with a review process before the beginning of the second year. Mr. Maloney inquired about the shape and size of the current recycling bin, and questioned whether a different bin could be used or designed. The representatives from Rumpke promised to look into the matter. Mr. Laird made the motion to accept the Rumpke bid for twice a week collection of garbage and once a week collection of recycling items. This will be in effect for one year, reviewable before the second year. The motion was seconded by Mr. Sommerkamp.
• Personnel (Ordinance 2000-5-3)

Mayor Meier introduced Ordinance 2000-5-3, which would clarify section 110.04 of the Crestview Hills Code of Ordinance to state that the withholding of local taxes shall apply to employees, appointed, and elected officials of the City of Crestview Hills. This is considered first reading.

COMMITTEE REPORTS

Public Works - Mr. Sommerkamp commented that the Public Works committee toured the City on April 24 th to note areas that will require attention in the upcoming year. Scott Jones Landscaping, Inc. won the bid for the plantings that will be installed on the southeastern corner of Turkeyfoot Rd. and College Park Dr. and Dixie Hwy. at Winding Way. Other projects at this time include:

• The completion of a small tree plantings consisting of five trees on Dixie Hwy. near Winding Way and five trees on the Turkeyfoot Rd. ramp to I-275 East.
• The Dixie Hwy. sidewalk project has been bid. Michels Concrete Constuction was the low bidder with $108,371.91. Work will begin in July, 2000.
• Repair paving and slopes on small portions of Horsebranch Rd.
• Repairs and possible resurfacing of Lookout Farm Drive.
• Construct a catch basin at the cul-de-sac on Sorority Court.
• Install a drain at the entrance to 4 Seasons to eliminate ponding.

Appreciation was expressed for the assistance of Rep. Jon Draud in acquiring state funding for two projects next fiscal year.

Finance - Mr. Laird requested that committees begin working on budgets for FY01. First reading will take place next month.

Police Authority – Mrs. Huller reported that Officers Shutte and Leberecht are undergoing bicycle training. The accreditation process continues.

Safety – Mrs. Huller reported that the Neighborhood Watch groups from Old Crestview Hills and College Park plan to meet at the City Building on June 1, 2000 at 7:30 PM. Discussion ensued regarding the overnight parking ordinance. Mr. Maloney expressed concern that residents might be having problems with parking for guests. Mrs. Huller said that the committee and the Police Authority would look into the matter and make a recommendation at next month’s meeting. Mayor Meier interjected that Kenton County has taken responsibility for maintenance and operation of the severe warning sirens.

Economic Development – Mr. Kramer noted that the Gallenstein Development was the main topic of discussion. Mr. Sommerkamp expressed uneasiness about the Ashley Development on Legends Way. The address was approved through KC/MP/ZC to be 500 Thomas More Pkwy., even though there is no curb cut on Thomas More Pkwy. Mr. Sommerkamp wished staff to appeal the decision by KC.MP/ZC. Mr. Kramer stated that the committee is possibly looking into an ordinance that would limit the number of hours in which commercial trash may be collected.

Recreation - Mr. Celarek, Mrs. Huller, and Mayor Meier collaborated to note that the next meeting of the Long Range Recreation Committee will culminate in the separation of the focus groups. That meeting will be held May 17 th at 7PM at the Holbrook Student Center..

Personnel - Mayor Meier mentioned to council that the staff is undergoing evaluations at this time and another meeting of the committee is forthcoming.

After general conversation, motion to adjourn made by Mr. Laird, seconded by Mr. Ries at 8:52PM.

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Mayor Paul W. Meier City Clerk C.R. Monhollen