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MINUTES - REGULAR COUNCIL MEETING MAY 9, 1996 CALL TO ORDER - The meeting was called to order at 7:30 PM by Mayor Harold A. Ries with the Pledge of Allegiance and silent prayer. ROLL CALL - Roll called by C.R. Monhollen, city clerk/treasurer. Present were Beverly Draud, John Drummey, Ralph Laird, Joe Maloney, Paul Meier, and Peggy Sensel. APPROVAL OF AGENDA - The agenda was approved with the following changes: 1) Under New Business add discussion regarding the Consideration of an Interlocal Dental Agreement. 2) Under New Business item C. Salary for Mayor & Council moved to Executive Session at the end of the meeting. Motion: Peggy Sensel Second: John Drummey APPROVAL OF MINUTES - The minutes of the April 11, 1996 meeting were approved as submitted. Motion: Paul Meier Second: Ralph Laird CITIZENS & GUESTS - Officer Pete Beal of the Crestview Hills/Lakeside Park Police Authority introduced new officer Chris Schutte to Council. Mr. Schutte is an April 5, 1996 police academy graduate. Mike Hargis and John Curtin, Paul Hemmer Company appeared before council to ask approval on behalf of Top Flight Gymnastics for a one (1) story building. Mr. Hargis asked that Stage II be contingent upon NKAPC approval. The building is to be 12,000 sq ft with 50 parking spaces built in Thomas More Park at the corner of Centre View Blvd. and Valley View Ridge. Mr. Laird raised the question as to whether there would be enough room for parking in the event that Top Flight had an overflow of vehicles that would cause people to find it necessary to park on the street. Mr. Curtin assured council that there will be ample room for parking. Top Flight has two competition events a year. There is space to expand should this become a problem. Mr. Hargis stated that there is room for 12 more parking spaces if needed. Mr. Curtin stated that it was not certain that the building would need entrance from both Valley View and Centre View Blvd. This would be determined in the Stage II plans. Mr. Hargis will consult with Bill Erpenbeck to discuss the alternatives. Mr. Meier made the motion to accept this minor change in the Stage I Development Plans contingent upon Valley View subdivision road (Rhine Valley Lane) be completed before the lot is sold. Motion: Paul Meier Second: John Drummey Motion Passed: 6 Yes 0 No Mr. Hargis asked for approval of Stage I Development Plans on behalf of Flotman Printing for a 20 to 25,000 sq. ft., one (1) story building to be built on lot 10 in Thomas More Centre. Sue Flotman, representing Flotman Printing described the business as a family owned and operated specialized printing facility. There will be 3 printing presses located in the facility, 25 employees will work at the facility, and there is only one 10 hour day shift. Ms. Flotman assured City Council that the company is not likely to require second or third shifts in future. Mr. Meier reiterated that printing is an allowable land use in Thomas More Centre. Also, there will be no hazardous materials and the company is EPA regulated. The company owns one larger truck that will be making deliveries approximately four (4) times per day. Trucks will make deliveries approximately twice a month. Council is concurred that this would not present a traffic problem for the area. Mr. Hargis explained that the facility would be built on part of Lot 10. The excess of Lot 10 will be incorporated with Lot 11. Mr. Curtin further reiterated that the Hemmer Co. hopes to present Stage II plans within the next month and have a closing by the end of June. Construction is proposed to start the first week of July. Mr. Meier made a motion to accept this minor change in Stage I Development Plans with the facility located on part of Lot 10 with the excess incorporated into Lot 11, contingent upon the Hemmer Company presenting the city with an updated Stage I Development map. Motion: Paul Meier Second: Peggy Sensel Motion Passed: 6 Yes 0 No CITY ADMINISTRATOR’S REPORT - Mr. Celarek reported on the following: 1) Mr. Celarek would like to have a newsletter out by May 17. He urged council to get in touch with the city or Mrs. Draud with suggestions. 2) The city has been working with Creative Microsystems, Inc. (CMI) with regard to installation of the computers and software. CMI will begin installation next week. 3) The administrator, the clerk/treasurer and administrative assistant are taking continuing computer education classes. Mr. Celarek and Ms. Monhollen have each taken a course and Ms. Cox is scheduled for a class next week. 4) Mr. Celarek is working with the State Highway Dept. about the wash out area at the entrance to Crestview Hills Mall off of Dixie Highway. Also, across Dixie Highway on the opposite side by the sewer system is another wash out hole. Mr. Maloney inquired whether the city or state is responsible for the guardrail in that same area. Mr. Celarek will follow up on that question. Mr. Celarek reported that he had learned from the state that the state was responsible for the edge up to the shoulder. Anything beyond that is the responsibility of the property owner. 5) Mr. Celarek is requesting feedback regarding the Comprehensive Plan Update. OLD BUSINESS Law - Attorney Barry Wehrman presented the second reading of Ordinance 1996-4-1 to authorized city administration to borrow $800,000. The ordinance also serves to authorize city officials to receive and maintain grant money on behalf of the city. Mr. Wehrman explained that the money was being borrowed to pay costs in a timely manner during the construction. Mr. Wehrman asked for motion of acceptance. Motion: Ralph Laird Second: Beverly Draud Passed: Yes 6 No 0 Engineering - Mr. Berling reported that construction had begun on Thomas More Parkway. The heavy rains have held up the project. Mr. Berling has held extensive meetings with the contractors, fire department, police, and hospital. The project is going well at this point. The plans are to do one side of the highway at a time to prevent closing the road at any time during construction. Mr. Berling has asked the businesses located along the road, particularly in the office park, to keep their employees and customers informed about what area of the road is being worked on at any given time. Street Repair - Mr. Berling reported that street repair will be going on for the next ten (10) days. They are concentrating on curb and paving replacement at this time. Mr. Meier reported that the concrete swale near the tornado siren in Lookout Farm had a hole, about 3x3 ft., under the sidewalk. Mrs. Corneil thinks that woodchucks are contributing to the problem by digging burrows in that area. Street Lighting - Mr. Berling reported that he will be working with Ms. Wehrman of ULH&P so that all ducts, etc. are laid along Thomas More Parkway before the sidewalk and road are laid so that all preparatory work will be out of the way. This will save ULH&P much effort when they put in the lighting along Thomas More Parkway. Mr. Draud reported that the newly installed streetlight at Druid & Warwick is not working. Bid Opening - Mayor Ries opened the bid from ULH&P to provide the franchise for the provision of gas and electric to the city. Mayor Ries asked for motion to accept ULH&P as the franchise provider of gas and electric services for the City of Crestview Hills. Motion: Joe Maloney Second: Beverly Draud Motion Passed: Yes 6 No 0 Olympic Torch Relay - C.R. Monhollen, city clerk/treasurer reported that the Olympic Torch will be passing through Crestview Hills June 6, 1996 at approximately 7:15 PM. The Olympic Torch Committee has chosen the Crestview Hills Mall as one of the viewing locations. The committee has asked cities along the route to cooperate with the festivities by providing traffic control, allow the city to hang the advertising banners along the route and encourage citizens to view the runners from the Mall. Coca-Cola, the sponsor will have a booth at the Mall and all proceeds from the sale of the product will benefit United Way. The city will provide a booth at the celebration as a kickoff to the summer recreation program. The city has prepared for about 10 booths with karaoke, face painting, 3 carnival games, disc jockey, food, gymnastics, and caricature artist. Three roaming clowns will be doing balloon animals. Recreation - Paul Meier reported that the June 6, Olympic Torch Celebration will be the kick-off for the summer recreation program. Tennis, Racquet Ball, Cooking, XR-Tubes, Aqua Aerobics, Arts & Crafts, Gymnastics, Ice Skating, a Bike Safety Program provided by DARE through the Ft. Mitchell Fire Dept., Cosmic Connection, and Putt-Putt Golf are planned events. Also planned are the Omni Max Theater and Reds Ball Game. These two events are costly, therefore, the city will pay part and citizen part of the cost. Information will be forthcoming in the next newsletter. Application deadline is set for June 6. Proclamation - Mayor Ries proclaimed the week of May 5-11, Municipal Clerks Week. NEW BUSINESS First Reading of 1996-5-1 - Ralph Laird presented a first reading of the 1997 Fiscal Year Budget. Mr. Laird reported that there are some inflationary increases in expenses. Revenues may be down slightly because of the decrease in business tax rate but the influx of new businesses should even out this figure. Overflow figures will be available for the second reading. Overflow will go back into the Sinking Fund for reinvestment. Personnel salaries will be discussed in Executive Session after the meeting. Building inspection is a pass through expense because permit fees received equal expenses. Computer and supplies will be an incurred expense. Mr. Celarek explained city building improvement projected to be $4,500. Painting (inside & out) $500 - Carpet and Padding $2500 - Lock & Doorbell to meet ADA requirements $250 - Garage Door panel replacement $200 - Stair Banister to bring up to bldg. Code $100 - Landscaping (city bldg.) $400 - Miscellaneous $200. These figures will be categorized at second reading. Example: Carpet and Padding are a capital improvement. Mr. Meier reported that the Police Authority is set at $274,818. Plans are to hire a new officer in January, 1997. The city will be picking up its portion of cleaning cost for the police offices. Lakeside Park has asked Crestview Hills to pick up a portion of utility costs for FYE 97. Crestview Hills overall percentage of coverage is projected to be 58.6% and Lakeside’s projected percentage is 41.4%. The Valley View and Summit Lakes projects will call for an increase in police service. It is projected that in the next couple years Crestview Hills overall percentage share will grow to approximately 60-65%. Mr. Meier reported that the city fire protection service is under contract that is not required to be renewed this fiscal year. The present contract provides that fire protection cost for the city cannot be raised more than 4%. Mr. Meier also reported that the St. Elizabeth Advanced Medical contract is due for renewal this fiscal year. Solid Waste/Recycling Bids - Mr. Laird reported that budget figure of $95,000 has been proposed for solid waste/recycling collection. The bids came in at $100,00 (low) and $145,000 (high). The current carrier has been under bid for the first time in the past four contracts. The CHEER Committee will meet and make a decision by next council meeting. Mr. Laird asked that two other council persons be present at CHEER Committee negotiations. Beverly Draud reported that the $20,000 figure for street lighting is correct. Utilities are budgeted at $10,000. Mr. Celarek reported that $2,000 under Maintenance & Repair is for contractual services at the city building. Those services are fertilizing of the city lawn, sprinkler service for the lawn and heating and air conditioning contract. Mr. Celarek asked that a new mower be included under that line item. Mr. Laird suggested that the city obtain three (3) quotes from contractors and compare the cost of contracting vs. buying, maintaining and operating a mower. Mr. Laird is open to suggestions before finalizing the budget. The Finance Committee will meet a week before the next council meeting to finalized the budget by July 1. Proposed Dental Pool - First Reading - Mr. Celarek reported that 8 to 12 cities are interested in entering into a cooperative interlocal agreement to join a dental pool to provide dental insurance to municipal employees. Alexandria, Crestview Hills, Dry Ridge, Edgewood, Elsmere, Erlanger, Villa Hills, Ft. Wright, Taylor Mill, Ft. Mitchell, Independence and Newport are the cities that are interested. Mr. Celarek asked Mr. Wehrman, city attorney to review the plan. The plan would cost the city $38 less per month and provide better service than the city currently has in effect. The cities involved would sign a two year contract after which time any city can opt out. Any increase in premiums is guaranteed to be minimal during this two year contract. Mr. Celarek is bringing this before council because an interlocal agreement must have consent of council. Mr. Laird suggested that Mr. Celarek research with the current carrier, Delta Dental. More figures are needed. Mr. Laird is not comfortable with the self-insured idea. Twelve cities will provide too small a base for a self-insured plan. Mr. Laird reiterated that self-insurance has failed in the past when there was not a large member base. This could be risky to the employees and he does not wish to take that risk. Mrs. Sensel inquired as to whether the self-insured group was in existence already or was it newly started. Mr. Celarek said that it was a new startup. Council decided to make this a first reading of an ordinance to form the interlocal agreement. Council would not need to follow through with a second reading if research showed that it would not be advantageous to join into the proposed interlocal self-insurance plan. Committee Reports Police Authority - Mr. Meier reported that the police authority is being given an aware by the KMRMA as the department with the lowest liability risk for the year 1996. He and Fred Anderson will go to Louisville to the Galt House on September 13 to accept the award from the KLC. KMRMA will give the cities a 5% renewal credit for July 1996. This is a fine tribute to the police authority because they have run the previous year with no losses, auto liability, have implemented training policies, and diciplinary measures. Mr. Meier reported that new police officers are now required to have a physical and drug test. Mr. Meier reported that the police authority had received a letter from George Neack of Kenton County Fiscal Court. Mr. Neack was asking the city to pick up the cost of $14,468 for the yearly cost of dispatch. Mr. Meier will meet with Mr. Neack to discuss this as soon as he can get an appointment. Mr. Meier reported that the warning sirens were all in working order. A slight malfunction had occurred but is now rectified. Mr. Celarek reported that $6,200 needs to be provided under the line items for computers under Technical Equipment and $13,000 under Computer Programming. Motion: Ralph Laird Second: John Drummey
Motion: Laird Second: Maloney
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