Meeting Minutes- 6.8.00

City of Crestview Hills

Minutes of Regular Council Meeting

June 8, 2000, 7:30 PM

Call to Order - The meeting was called to order at 7:30 PM by Mayor Paul W. Meier.

Roll Call - Present were: Robin Huller, David Kramer, Ralph Laird, Joe Maloney, and Harold Ries. Absent: Frank Sommerkamp

Mr. Meier announced that in the absence of C.R. Monhollen, City Clerk/Treasurer, the minutes would be recorded by Judy Cox, Administrative Assistant.

Approval of the Agenda - The agenda was approved with no corrections, additions, or deletions.

Motion to accept: David Kramer Second: Robin Huller

Yes 5 No 0 Absent 1

Approval of the Minutes - The minutes of the Regular Council meeting of May 11, 2000 was approved with no corrections, additions or deletions.

Motion to accept: Harold Ries Second: Ralph Laird

Yes 5 No 0 Absent 1

Citizens & Guest - Mr. Meier read proclamations to honor the Lookout Farm Garden Club and the Crestview Hills Park Club for their efforts to beautify the city with their spring planting. He proclaimed June 4 - June 10, 2000 to be Crestview Hills Garden Club Week. Kathleen Corneil accepted for the Lookout Farm Garden Club. Mr. Celarek will mail the certificate to the Park Board.

City Administrators Report -

· Mr. Celarek attended a recent ceremony for the new program Adopt a Highway Sign, hosted by Ken Lucas and Dick Murgatroyd at the Lakeside Christian Church. This City may be getting some of those signs.

· The City Website is 80% completed. It contains a taped message from the Mayor to citizens of Crestview Hills, five years of minutes and agendas, and direct links to the Zoning Text and the Crestview Hills Ordinances. It is possible to fill out a garage sale permit on the website. Various forms can now be downloaded from the site.

· NKADD will have its Annual Meeting on August 21 at 6:00 PM at Receptions Conference Center, 1379 Donaldson Road, Erlanger, Ky. Mr. Celarek invited any Council Member and their spouse to notify the city administrative offices if they wish to attend.

· Mr. Celarek announced that the Waterford, TRIAD Development has been withdrawn. The City had issued a conditional use for the project. That conditional use will need to be revoked before the property changes hands.

· Mr. Celarek announced that the Manor Care project is on hold and he will inform Council of changes as they occur.

· The City has received a two-volume, updated Noise Compatibility Report from the Airport. The books are availabe at the City Building if citizens would like to read them.

· The NKAPC will hold it’s quarterly meeting on June 28, 2000 at 6:00 PM at Four Seasons. The subject for discussion will be the future plans for Southern Kenton County development.

· The Countywide Auction for municipalities will be held on June 17, 2000 at Freedom Park. This sale is held yearly to enable cities to sell to the general public those used items that are no longer of use to the cities. This city has nothing it needs to dispose of this year.

· George Nichols, Kentucky Insurance Commissioner will speak at Holiday Inn, Ft. Mitchell on August 7, 2000 at 10 a.m.-Noon for agents and to the general public from 5:30 - 7:30 p.m.

· Crestview Hills will host the Northern Kentucky City & County Administrators monthly meeting at noon, Friday, June 9, 2000. About 30 administrators are expected.

Old Business

Update on Gallenstein, office building project on Mall Road - Mr. Celarek made reference to the letter of May 26, 2000, recommendations by NKAPC to KC&MP&ZC. The Gallenstein Company applied to KC&MP&ZC to create (2) Condominium Property Regimes on (1) existing lot in accordance with the present land use designation, subdivision regulations and the zoning ordinance. NKAPC recommendation was to approve the Preliminary Plat for Gallenstein Park with conditions of an exclusive left-turn lane and taper be provided for westbound and eastbound traffic approaching the four-way intersection on Crestview Hills Mall Road. Also, reference was made to a May 30 letter from OKI Regional Council of Governments in answer to inquiry from Mr. Celarek regarding the impact of traffic from the Gallenstein Development at peak periods on Crestview Hills Mall Road and Turkeyfoot Road. It was strongly suggested, by OKI, that a qualified traffic engineer should research for safety issues, before a final decision is made that may impact future traffic on Mall Road. Mr. Meier called for a study by a traffic engineer to study traffic flow for the length of Mall Road and to seek advice about on how to stripe the road.

New Business

Second reading of Budget Ordinance 2000-5-1 to adopt FY2000-2001 fiscal year budget - July 1, 2000 - June 30, 2001 - Mr. Laird reported that the Police Authority budget figure was down over last month from $457,000 to $442,000. There were no other significant changes from last reading. Motion to accept: Ralph Laird Second: Harold Ries.

Yes 5 No 0 Absent 1

Vote Call: Mrs. Huller - Yes Mr. Kramer - Yes Mr. Laird - Yes Mr. Maloney - Yes Mr. Ries - Yes

Motion passed.

Motion to authorize and direct the City of Crestview Hills to join CERS retirement system pursuant to KRS 78.510-78.990 of the State Statutes: Robin Huller Second: David Kramer

Mr. Laird stated that he was against joining CERS for the reason that it would lock the City into the program in future. Mr. Laird further stated that present employees were not obligated to join the program if choosing not to do so, however, the City would, under conditions of the plan, be obligated to provide it to future employees of the City. Mr. Laird stated that further study should be made perhaps looking into a disability plan in addition to the present IRA. Mr. Laird also stated that the plan could encourage employees to switch cities or from city to county employment.

Mr. Maloney stated that he is not in favor of the plan. He also thought the plan would lock the city in. He thought the matter needed further investigation.

Mr. Reis questioned whether the City’s decision to join CERS would affect the Police Authority involvement in CERS in any way. Mr. Meier stated that it would not affect the Police Authority.

Mr. Laird stated that CERS allowed employees to carry with them, upon leaving employment, only their own investment of 5%, whereas, the present plan allows the entire 9% to leave with the employee and 7.28% does not benefit the employee.

Mr. Meier stated that 3 of the 4 present employees of the City had expressed written desire to join the program. Mr. Meier thought CERS would attract good employees as well as serve to keep present employees satisfied. The plan would, in the event the need would arise to recruit an employee, be an asset to the attraction of top people. Mr. Celerek stated that all employees agreed that the plan was a good plan.

Mrs. Huller stated that CERS had a good reputation and other cities employees were satisfied with the program. Mrs. Huller stated that CERS would in effect provide a safe/secure environment for employees, therefore, serving to attract top employees.

Mr. Meier stated that not accepting the plan would, in effect, serve to red-shirt those with prior municipal experience that might apply to the City in future since those potential candidates would not want to lose those years already vested into the program.

Motion to table the decision for second reading of Ordinance 2000-5-2: Ralph Laird

Discussion followed with regard to parliamentary procedure & legalities regarding the two motions on the floor. Mr. Mando, city legal counsel, advised that there being an original motion on the floor that was made and seconded, Council should act on that motion. Only exception would be if Mr. Kramer wished to withdraw his second. Mr. Kramer chose not to withdraw his second to the original motion. Mr. Meier called for a vote call on the option to adopt Ordinance 2000-5-2.

Vote Call: Mrs. Huller Yes Mr. Kramer Yes Mr. Laird No Mr. Maloney No

Mr. Mando, legal counsel, directed Council that a tie situation existed, therefore, statute dictated that Mayor Meier would vote to break the tie.

Finance - Mr. Meier proposed that decision on a second reading of Ordinance 2000-5-3, pertaining to the collection of annual license fees and clarification of 110.04 of the Crestview Hills Code of Ordinances, be tabled until next meeting to give more time to assure that the wording was correct.

Safety – After discussion by Council, Mr. Meier proposed Ordinance 2000-5-3 to amend section 72.06 of the Crestview Hills Code of Ordinance - Overnight Parking should be tabled until next meeting.

Mrs. Huller explained that this proposed amendment concerning the present ordinance, which does not allow parking on city streets from 3 AM to 6 AM, needs changes to accommodate extraordinary circumstances. Administration proposed that a special-circumstance parking permit be issued. The permit would not have a fee. The permit should be applied for two days in advance at the city administrative office during regular working hours. A limit would be set of one permit per household per quarter.

Mr. Maloney stated that the idea of the permit is a basically good idea but objected that it should be applied for two days in advance. There are those times he says when people have unexpected overnight guests.

Mr. Meier stated that the garage sale permit works well in this respect when applied for during city hours and the parking permit could be handled by administration in much the same manner.

Mr. Celarek stated that to be too lenient on the hours for which the permit can be applied may encourage people to phone officials and staff at their homes.

Mr. Meier stated that residents would need to make arrangements with a neighbor, etc. during such emergencies. The city cannot ask the Police Authority not to enforce the ordinance without the permit. Unless residents get that permit they will be issued a ticket.

Mrs. Huller suggested that the matter be discussed in committee and brought before Council at another time.

Mr. Laird stated that there would be a need to inform the public often in the newsletter, and the desire to keep the explanation simple.

Mr. Berling reported that he has studied the paving and slopes on small portions of Horsebranch Road. There is sloughing that needs to be done on the cut sides and some reseeding & repairs will be made.

Mr. Berling will have a dollar figure at the next committee meeting for repairs and possible resurfacing of Lookout Farm Drive. Mr. Meier was concerned about the type of road surface that would be best for Lookout Farm. Mr. Berling offered to bring some video tapes for the committee to review that show the longevity of the different surfaces available.

Mr. Berling is waiting for the paperwork from the state for the widening of Horsebranch to three lanes at Orphanage Road to allow a right turn lane. K.D.O.T. has installed the traffic signal. Mr. Berling is still working on turn lane.

Regarding the Dixie Hwy. sidewalk and widening of Thomas More Parkway to allow turn lanes onto northbound Turkeyfoot Road, Mr. Berling is still waiting on details from Frankfort on how the grant is to be dispersed. He should hear something in the next two weeks.

Mr. Berling reported that construction of catch basin at the cul-de-sac on Sorority Court is under contract and will be done before the next meeting.

Mr. Berling reported that he is waiting for state funding on the storm water detention facilities being proposed by K.D.O.T. along I-275 and the Horse Branch Creek drainage area. The proposal is to build 5 storm water ponds along the southwest side of I-275 to eliminate storm water flooding on Horsebranch Road. There is no cost to the City on this project.

Regarding the repair of drainage problem at the middle entrance of Four Seasons onto Thomas More Parkway, the contractor is awaiting hot weather so the materials will form a good seal.

Mr. Celarek reported the Winding Way and College Park landscapings will be completed next Wednesday.

Mr. Reis suggested that a plaque be installed somewhere along the Dixie Highway sidewalk to honor Jon & Beverly Draud. Mr. Meier agreed that a plaque will be installed.

Police Authority – Mrs. Huller reported that she and Chief Paul Herbst had attended the graduation ceremony for officer Bradford Degenhardt from the Police Academy at Richmond, Kentucky.

The committee has prepared a proposed budget for the Police Authority, which will be discussed at the meeting on Monday, June 19 at 6:30 PM at the Crestview Hills City Building. She has asked Mr. Mando, city legal counsel, to be in attendance.

Safety – Mrs. Huller reported that the June 1, 2000 combined meeting of the Old Crestview Hills and College Park Neighborhood Watch meetings has been rescheduled for July 6 at 7 PM.

Recreation – Mrs. Huller reported that the newsletter had been released with many recreational opportunities available to citizens. She reported that June 18 is Crestview Hills Day at King’s Island and the tickets, that include a meal, are available at the city building for a cost of $15 per person.

Mrs. Huller reported that the Long Range Recreation Focus Groups have met. She thanked the citizens for their valuable input. Suggestions from the group will probably be forthcoming at the end of the summer months.

Personnel – Mr. Meier reported that the committee had met with all personnel receiving favorable reports.