CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

JUNE 10, 1999

CALL TO ORDER - The meeting was called to order at 7:30 PM by Mayor Paul W. Meier with the Pledge of Allegiance and a silent prayer.

ROLL CALL - Present were Messrs. Ralph Laird , Joe Price, Harold Ries, Frank Sommerkamp, and Mrs. Robin Huller. Mr. Joe Maloney was absent.

APPROVAL OF AGENDA - Approved as submitted.

Motion: Mr. Ries ??Second: Mr. Sommerkamp

APPROVAL OF MINUTES - Mayor Meier suggested that the last sentence in item 2 should be with item 1 under the City Administrator's report. Under NEW BUSINESS, item B) it should be noted that the project in question is the Waterford. Under Police Authority Committee report, Mayor Meier thought the motion, second and the ayes carried was omitted and wished their addition to that committee's report. Approved as amended.

Motion: Mr. Price ??Second: Mr. Sommerkamp

CITIZENS AND GUESTS

Mr. Celarek noted that the City wished to thank Nancy McKibbon and Atria Summit Hills for the use of their facility for this meeting. Also introduced was Mr. Price's son and Ruth Adams, an acquaintance of Mr. Laird.

CITY ADMINISTRATOR’S REPORT

Mr. Celarek reported on the following:

  1. Word was received from Mr. Charles Raymer from the Kentucky Dept. of Transportation that the State does not have the funds to construct a noise barrier along the residential section of I-275. The City is working with an independent consultant on the matter and hopes a comprimise can be reached.
  2. The Crestview Hills Board of Adjustment met right before this council meeting and decided to delay the rescinding of the conditional use permit until after November 18th . The Zoning code specifies that significant movement must take place on any project within a twelve-month period following the approval of the conditional use.
  3. A note that Manor Care which is the exclusive Alzheimer's facility near Rhine Valley Lane and Centreview Blvd., has purchased the lot from Hemmer Co. and will present a small revision to their site plan next month.
  4. Recently, Mr. Richard Lonergan, former KC/ZC/MP representative, Mr. Price and Mr. Celarek attended a Planning and Zoning seminar sponsored by the Kentucky League of Cities. There was also a Police Employment Issues seminar held which Mr. Celarek and Mrs. Huller attended.
  5. The Metropolitan Growth Alliance meeting will be held at the Arnoff Center in Downtown Cincinnati June 21st at 4:30 PM.
  6. The Northern Kentucky Area Development District Revolving Loan Fund Review Board will have a meeting June 22nd at 5PM at the NKADD offices on Spiral Drive in Florence.
  7. The Northern Kentucky Area Planning Commission will hold their bi-monthly meeting Wednesday, June 30th at 7PM at the Embassy Suites near the Ohio River in Covington. The topic of the meeting will be the outline of the NKAPC web site.
  8. There will be a Year 2000 summit in Frankfort, KY on June 17th.
  9. There will be a regional economic development conference on June 29th from 8AM to 3PM at UC. Rep. Steve Riggs and Rep. Jon Draud have contacted and encouraged cities to send letters to Federal Representatives and Senators discouraging the decreasing of the Community Development Block Grants. Mr. Price will be attending.
  10. The Kentucky League of Cities 1999 conference will be held October 6-9 in Paducah, KY.
  11. The Public Works Committee has asked Mr. Celarek to apply for a Forestry grant of up to $10,000, depending on what the City agrees to match. Motion to grant permission for submission of grant paperwork made by Mr. Sommerkamp, seconded by Mrs. Huller. Ayes carried.

OLD BUSINESS

A. Economic Development

Mr. Celarek introduced the Waterford/Triad Senior Living project by giving a brief history. Steve Holloman from Estes Engineering recognized the revised project by stating that the overall dimensions of the building had changed from 88,500 square feet to 107,508. It was felt by Estes Engineering that in order to meet market demand for independent senior citizen living, the living quarters needed to be larger. The number of units has not changed, nor has the circular traffic pattern or the building to lot proximity. The average size room in this complex will be 500 square feet. The common area is all on the first floor now, changed from a common area on all floors.

The builder considers these to be minor changes to the original Stage I and II plans submitted in January and February of 1999. The building will be brick with a standing seamed metal roof. Parking space has increased to 111 from 99. There will be a sidewalk on the front and side of the building running along Centreview Blvd. and Rhine Valley Lane. A deco concrete wall with hand rails will grace the interior parking to the back of the lot. A curb cut for the entrance will be on Rhine Valley Lane as well as a sign noting the facility name.

There was concern from Mr. Laird regarding the height of the retaining wall and the spacing of the railings along the sidewalk near the retaining wall. It was felt that the decorative railings might not be placed close enough together so visiting small children would not be able to injure themselves on or around the railing. Mr. Berling explained that the railing is six inches apart from center to center. This would mean actual spacing between the railing of three to four inches. Hemmer Construction Co. and Waterford felt that a child of any age should not be injured with the current design of the wall, landscaping or building plans. Mr. Price noted the aforementioned concerns and made the motion to accept Stage II plans for Waterford/Triad Senior Living project contingent upon recommendations by staff , NKAPC, the Economic Development Committee, City Council and review of the safety device railing through the building codes. All revisions will then come back to the Economic Development Committee for further review. Motion seconded by Mr. Sommerkamp.

VOTE CALL:
Mr. Laird - Yes, Mrs. Huller - Yes, Mr. Sommerkamp - Yes, Mr. Price - Yes, Mr. Ries - Yes, Mr. Maloney - Absent

B. Economic Development

Mr. Celarek read the header of Ordinance 1999-5-2, which would amend the original budget for FY 99. C.R. Monhollen explained that according to KRS 91A.030(13) an amendment needs to be made when:

  1. a) actual appropriations appear they will exceed budgeted appropriations by more than ten percent.
  2. b) as soon as any council action, officer or employee of the City commits the City to pay more than is appropriated in the budget for any line item or group of line items.

No negotiable instrument purporting to pay out more money than is appropriated for an item is valid beyond the unexpended balance of the appropriations made for such purpose. Mr. Ries made the motion to accept second and final reading of Ordinance 1999-5-2, seconded by Mr. Laird.

VOTE CALL:
Mr. Laird - Yes, Mrs. Huller - Yes, Mr. Sommerkamp - Yes, Mr. Price - Yes, Mr. Ries - Yes, Mr. Maloney - Absent

C. Finance

Mr. Celarek read the header of Ordinance 1999-5-1 which is the original budget ordinance for FY2000. Mr. Laird noted the changes that were made to the budget from the first reading at last month's council meeting. It was requested of the Public Works Committee to submit a listing of projects for which the Landscaping line item will be used. It was discussed that the line item was intended for entry-way plantings (for streets) and planting some trees.

Mr. Laird made the motion to accept Ordinance 1999-5-1 as the original FY 2000 budget based upon all project figures being in from the Public Works Committee by July 1, 1999. Motion seconded by Mr. Ries.

There was then discussion on why Crestview Hills property tax bills are sent out later than the City of Ft. Mitchell's. It was explained that the time frame and tax rate for the bills are set each year by ordinance. Mr. Sommerkamp felt that the City was possibly losing general fund interest by not collecting taxes sooner. Mayor Meier thought this might be an issue to be researched by staff.

VOTE CALL:
: Mr. Laird - Yes, Mrs. Huller - Yes, Mr. Sommerkamp - Yes, Mr. Price - Yes, Mr. Ries - Yes, Mr. Maloney - Absent

D. Economic Development

Grand Court and Ashley Development asked the Board of Adjustments not to rescind the conditional use permit because they are still in negotiations on this project. Mr. Celarek reiterated that according to the Crestview Hills Zoning Code, significant movement must take place in a twelve-month period following the approval of the conditional use of the land. The conditional use goes with the land, not the project so even if Grand Court should decide finally that they no longer wished to do the project, another company could build a similar facility on that lot.

NEW BUSINESS

A. Communications

Mayor Meier gave a brief history on the current logo for the City. It was decided by the Communications Committee that with the City's 50th anniversary approaching, a new logo would be fitting. Input was sought from Don Niehaus, a Crestview Hills resident and graphics design artist and four choices were presented to Council from Committee. The final recommendation will be forthcoming from the Committee in July.

COMMITTEE REPORTS

Public Works - Mr. Sommerkamp noted that surveyors were seen at the intersection of Thomas More Parkway and Turkeyfoot Rd. The entrances to Four Seasons and Dr. Quast's building are being reviewed. The sidewalk on Dixie Hwy. is moving along and it is hoped that the project will go out for bid next month.

Police Authority- Mrs. Huller reported that some remodeling would be done at the Lakeside Park City Building within the next fiscal year. The Long Range Committee suggestions were sent to the Authority Board and are under review. Considerations are also being made for the personnel policy.

Development and Zoning- Mr. Price stated that the committee continues to meet and work unabatedly. There was discussion about the treatment and requirements of private streets.

Recreation- Mr. Price reported that a Long Range Recreation Committee is forming to survey the needs, both real and perceived, and act accordingly. The committee is seeking volunteers to serve from all sections of the City. The next meeting is June 17th, 9:30 AM at the City Building. Mayor Meier mentioned Kings Island Day for Crestview Hills is June 20th and coupons are available for those who have season passes.

Personnel- The committee has met and discussed reviews of staff and independent contractors and the recommendations by the City Administrator. A motion was made by Mrs. Huller to go into Executive Session to discuss personnel matters, seconded by Mr. Sommerkamp. A motion was made to adjourn Executive Session by Mr. Ries, seconded by Mrs. Huller.

After general conversation, motion to adjourn made by Mr. Laird, seconded by Mr. Ries at 8:33 PM.