CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

OCTOBER 14, 1999

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were Messrs. Ralph Laird , Joe Price, Harold Ries, Joe Maloney, Frank Sommerkamp and Mrs. Robin Huller.

APPROVAL OF AGENDA - It was suggested that New Business item C) Waltz Business Systems Expansion be added. Approved as amended. Ayes carried.

Motion: Mr. Ries ??Second: Mr. Maloney

APPROVAL OF MINUTES - Mr. Price stressed that there were grammatical errors in last month's minutes. Notably under the City Administrator's Report, item 1, line 2 should read, "The Board of Adjustments denied the request for a variance at 12 Rosemont." Accepted as amended. Ayes carried.

Motion: Mr. Sommerkamp ??Second: Mr. Ries

CITIZENS AND GUESTS

Sgt. Paul Herbst was introduced as the new acting Chief of the Police Authority. Kathleen Corneil, representing the Lookout Farm area of the city, was acknowledged.

CITY ADMINISTRATOR’S REPORT

Mr. Celarek reported on the following:

  1. Census 2000 will begin counting residents in March 2000. It is important that every resident reply since population figures are taken directly from the Census and information given is confidential.
  2. The Cinergy Community Leadership Conference will be held at the Northern Kentucky Convention Center on November 9, 1999 from 8:30 AM to 3:00 PM.
  3. The Northern Kentucky Area Planning Council will hold their quarterly meeting on October 21, 1999 at the Twin Oaks Golf Course at 7:00 PM.
  4. Old tires will be taken at the KDOT garage at 3923 Madison Pike from October 25 - 30 from 8:00 AM to 6:00 PM. The Northern Kentucky Solid Waste Management should be called at 283-1885 for special garbage and appliance pick-up.
  5. The Northern Kentucky Area Development District will hold a seminar on October 19, 1999 at 16 Spiral Drive at 5:30 PM to discuss it's newly formed Revolving Loan Fund.
  6. Joe Kearnes, George Hoffman and Ralph Wolff retired from the Kentucky Department of Transportation on October 1, 1999. Mr. Sommerkamp suggested at the September council meeting that a proclamation be issued from the City for Ralph Wolff, a resident of Crestview Hills, thanking him for fourteen years of service. A proclamation was issued for Joe Kearnes and Ralph Wolff on October 1, 1999 for their many contributions to Crestview Hills and the Northern Kentucky area.
  7. The City has renewed its annual contract with Jarco, Inc. for the removal of snow and ice from Crestview Hills' streets.
  8. It was noted that all should remember to set their clocks back one hour on October 31, 1999 as Daylight Savings Time ends.
  9. Flu shots were available at the Crestview Hills Mall beginning October 12 - 31. The hours of administration varied according to the day of the week.

OLD BUSINESS

A. Economic Development

Mr. Celarek noted that there have been further amendments to the Waterford Project on Centreview Blvd. The amendments are significant enough that the Economic Development Committee, by a 3 - 2 vote, allowed the decision to come to City Council as to whether changes to be submitted by Estes Engineering and Triad Senior Living to the Waterford Project will be considered minor. Changes will be made in the topography that affect landscaping and the retaining walls. The square footage should remain the same however 2 new parking spaces are proposed. Once the amended plans are submitted, it will be up to staff and the Economic Development Committee to recommend to council whether the new proposal constitutes a minor change to the first amended plans approved on June 10, 1999. The recommendation from committee will then go to council for approval or rejection. Regardless, the developers must take significant action by December 9, 1999 or the Board of Adjustments can rescind the conditional use permit for that lot. The second amended plans were not submitted in time for the October Economic Development Committee meeting but the developer feels the plans will be done in time for the November Economic Development meeting.

Mr. Maloney reiterated that he believes the reason this project cannot get going is that the soil has not been tested properly.

NEW BUSINESS

A. Finance

Mr. Laird noted that Ordinance 1999-9-1 is an ordinance providing for the levy, apportionment and collection of taxes and revenue of the City of Crestview Hills, Kentucky for the year 1999. Motion made by Mr. Laird to accept Ordinance 1999-9-1 which also established the property tax rate for the City of Crestview Hills at .1525 per $100 valuation. Motion seconded by Mr. Ries. Mr. Laird wished the fact that the rate has remained the same for the third consecutive year be noted.

VOTE CALL: Mr. Ries - Yes, Mr. Price - Yes, Mr. Maloney - Yes, Mrs. Huller - Yes, Mr. Sommerkamp - Yes, Mr. Laird - Yes.

B. Safety

Mayor Meier stated that in the September Kenton County Mayor's Group meeting, it was suggested that all cities set Halloween hours from 6:00 PM to 8:00 PM on October 31, 1999 so there would be uniformity within the county. Mr. Laird made the motion to accept the proposal, seconded by Mr. Maloney. Ayes carried.

C. Economic Development - Waltz Business Systems

Mr. Celarek brought up items for consideration:

  1. The submitted plan did not contain landscape planning. The Crestview Hills Zoning Ordinance requires an approved landscape plan in the RP-1 zone.
  2. The total building area is approximately 49% of the total area of the property, which leaves 51% for green space. This well exceeds the minimum of 30% required in the RP-1 zone.
  3. The site plan shows 42 parking spaces with 2 designated for handicap parking. The Zoning Ordinance requires 37 parking spaces for the office portion of the business, 1 parking space for each employee, and 1 parking space for each company vehicle that operates from the premises. This would leave 5 parking spaces for employees and vehicles.
  4. The amount of warehousing/parts storage space in the building is approximately 3,822 square feet, which is 29% of the total building area. The Zoning Ordinance allows a maximum of 30% storage area in the RP-1 zone.
  5. Drainage calculations need to be submitted to assure compliance with subdivision regulations.

Mr. Joe Jehn from Waltz Business Systems explained that the business changed quickly due to the acquisition of Majesco Computers. The expansion will house the new computer division and provide storage for computers and parts. Mr. Sommerkamp pointed out that the wall facing Flottman Printing (on the west side of the building) is rather stark. He would like to see more plantings there to make it more visually pleasing.

Mr. Price made the motion on behalf of the Economic Development Committee to accept the plans as Stage II, contingent upon the delivery and acceptance by the appropriate facilities of the storm water calculations, and additional landscaping provided for the west side of the building facing Flottman Printing. Mr. Sommerkamp seconded the motion. Ayes carried.

COMMITTEE REPORTS

Public Works- Mr. Sommerkamp commented that the next Public Works Committee meeting will be held at the City Building on October 21, 1999 at 10 AM. Public Works projects under way at this time are as follows:

  1. Widening the intersection radius at the intersection of Thomas More Parkway and the Quast building and Four Seasons. The curbs and gutters have been poured for the Quast building (320 Thomas More Pkwy.) while measurements are being gathered for Four Seasons. This project should be completed before the next council meeting.
  2. Widen Horsebranch Rd. to 3 lanes at Orphanage Rd. to allow a right turn lane. Mr. Berling is waiting for KDOT to reply to possible funding assistance for the turn lane and traffic signalization at that intersection.
  3. The Dixie Hwy. sidewalk project. Mr. Berling has met with KDOT and the project is ready to bid after plan revision to add curb and gutter requirement on the north end. The revision is expected to add approximately $25,000 to the bid. Mayor Meier noted that the City might qualify for ISTEA funding for the sidewalk project.
  4. Subgrade and sewer ditch settlement has caused the paving in the College Park area to fail. The solution is to remove the paving, repair the subgrade, and repave. Bids are expected to be accepted and work begun before the next council meeting.
  5. The Legends Way storm sewer plan was revised to go through Thomas More College property. The work was completed as of October 14, 1999.
  6. Plans and permits are underway to widen Thomas More Parkway to allow two right turn lanes onto northbound Turkeyfoot Rd. A letter was received from a College Park resident expressing concern that a second turn lane might negate anyone trying to turn left from Fraternity Ct. onto northbound Turkeyfoot Rd. Possible traffic signal synchronization and limited stuttering was discussed to allow turns to be made at different times in the signal cycle.

Police Authority- Mrs. Huller informed council that Col. Fred Anderson submitted his resignation to the Police Authority Board, which accepted it. Mrs. Huller motioned that the Crestview Hills City Council accept the resignation of Col. Fred Anderson, seconded by Mr. Price. Ayes carried.

Fire and Safety- Mrs. Huller noted that a Neighborhood Watch meeting was held October 12, 1999 at the City Building. Representation from Summit Lakes, College Park, and Old Crestview Hills attended the meeting. The next meeting will be announced in the Eagle's View newsletter.

Recreation- Mr. Price stated that an adhoc committee has been formed to better plan recreational events, activities and green space in the City. The sub-committee shall hold a meeting October 21, 1999 at 4PM and will continue to meet monthly until the recreational and green space needs of the City have been identified.

Telecommunications Board- Mr. Celarek reported the sale of Intermedia Cable to Insight Cable. There should be no immediate changes to residents or franchise fees to the City. The Insight logo has replaced the Intermedia logo on the Cable Board trucks.

Communications- Mrs. Huller enlightened council that the City will host a Millennium tree lighting ceremony on Friday, December 3, 1999 from 4:30 PM to 7:00 PM. This was noted in the most recent issue of the Eagle's View newsletter, however, there will be a larger article in the next issue to be sent before Thanksgiving.

Mr. Celarek mentioned that the new City Attorney, Jeff Mando, gave presentations on personnel issues and police resources at the Kentucky League of Cities convention held in Paducah the first week in October.

After general conversation, motion to adjourn made by Mr. Laird, seconded by Mr. Ries at 8:15 PM.