CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, JANUARY 11, 2007
7:30 PM
CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.
ROLL CALL - Present were Ms. Colleen Collins-Bright, Messrs. David Kramer, Ralph Laird, Thomas Moser, and David Thiel. Frank B. Sommerkamp, Jr. was not present.
APPROVAL OF AGENDA – Mayor Meier called for approval of the agenda:
To accept with no additions, deletions or corrections:
Motion: Mr. Laird
Second: Mr. Thiel
Motion carried.
APPROVAL OF MINUTES – Regular meeting minutes of December 14, 2006. Mayor Meier added: Last Page after Motion to return to regular council meeting from executive session made by Mr. Thiel at 8:50 PM, seconded by Mr. Moser. Add line: No Action taken.
Minutes are approved as amended.
Motion: Mr. Laird Second: Mr. Thiel
Motion carried.
CITIZENS AND GUESTS
Mayor Meier recognized David Jansing, Inspector for the Ft. Mitchell Fire Department. Mr. Jansing introduced Scott McVey, an 18 year firefighter with the department and the incoming Fire Chief for the Department. Chief McVey assured Council that the City will still received excellent service from the department.
1. Tuesday, January 16, 2007 Chamber of Commerce “Eggs-n-Issues” is hosting the Economic Forecast Northern Kentucky at the Met Center at 7:15AM. There is one paid reservation if anyone wishes to attend, please let Mr. Groth know.
2. Saturday, January 20, 2007 Crestview Hills and Taylor Mill will host a joint Mayors Group of Campbell and Kenton County at the Crestview Hills office at 9:00A.M. There will be a legislative agenda and storm water, as well as other issues will be discussed. Breakfast will be served.
CITY ADMINISTRATOR’S REPORT
1. The City will host a Planning & Zoning seminar on Thursday, February 15, 2007 in the City meeting room from 8:30AM to 5:00PM. The seminar is sponsored by the Kentucky League of Cites. All participants will receive 8 hours of credit toward HB55 requirements. Mr. Groth has contacted all Board of Adjustment and Planning and Zoning Members. Three people have signed up thus far. If anyone on Council wants to attend please let him know.
2. The following organizations have sent thank you letters/notes regarding the toy drive: Erlanger Family Resource Center, Prince of Peace School, Family Nurturing Center and Redwood School.
OLD BUSINESS
A. None.
NEW BUSINESS
A. Jim Sparrow, Auditor, Rankin & Rankin – gave the following overview to Council, of the FY2005-2006 ending June 30, 2006 audit report:
1. Major Capital outlay this FY05-06 was the new city building which was not yet finished. The classification is reported as a capital outlay in progress at June 30 (FY end). Several street re-construction projects also fell into the capital outlay category: Summit Drive storm water project being the major project.
2. Field work on the audit was December 1st which fell later than usual due to ongoing projects, which required more accounting time than usual
3. Mr. Sparrow called attention to page #10 of the audit which denotes that the city received the Certificate of Excellence in Financial Reporting again this fiscal year, which is presented by the Government Finance Officers Association, GFOA, of the United States and Canada. The City has received this distinction for several years.
4. Page #12 of the audit is the Independent Auditors report. The opinion expressed is that based on the present year audit report, it depicts fairly in all financial aspects the financial position for the City and any changes in that financial position from the previous year. This is an unqualified opinion which means there were no qualifications of concern or exceptions relative to the audit.
5. Page #22 the Statement of Net Assets, which is a new reporting requirement since the introduction of GASB34, the purpose of which is to present assets and liabilities of the City a little more like a business report. In Crestview Hills, this means mainly presenting the Capital Assets and any debt. Up until June 30, 2006 the City had a minor amount of debt (Sanitation District agreement on turning the sewers over to Northern Kentucky Sanitation District. There are two more payments before that comes off the books). During the year bonds were issued for payment of the construction of the City building which constitutes a long term debt. Also presented here are the Capital Assets of the City which consists of the building and infrastructure (streets), which were historically presented and depreciated as a requirement of GASB34. Capital Asset of $2,236,000 & $2,238,000, which when combined are $4,474,000. This means that fixed assets after depreciation are still in excess of any debt, which is positive.
6. Page #24, the balance sheet is assets without fixed assets or long term debt which is a depiction of current assets. Receipts from other governments here is what was owed on the Summit project, primarily by the Board of Education’s commitment to the project. Current assets at FY’s end were $4,115,000. Reserves are for Capital Outlay (i.e. street reconstruction) for future use is necessary and should be a major focus for the City in the future.
7. Page #25 represents the changes as the Statement of Revenues, changes and revenues in fund balances shows the revenues for the year, General funds and capital outlays combined is a total of $2,559,000. Expenditures for the year were $3,999,000, a deficit of $1,440,000. Since the building of the city building falls under current assets a representative standing likened to a net-profit of a little over $1,000,000. A fund increase from $3,000,000 to a little over $4,000,000. From an operations standpoint the year is very similar to past years. Increase in revenues is attributed to the Town Center opening, which he predicts will increase into the following year. Operating expenses were in line with the exception of capital outlay.
Mayor Meier asked Mr. Sparrow to expound on those expenditures which will be expected to continue into July due to some unfinished expenses still pending due to the building new facilities. Mr. Sparrow pointed out that the remainder of the bonds will be spent in the coming year which will affect the (net-profit) $1,000,000 increase in revenues over last fiscal year, meaning that expenditures are still pending over those that have been expended up to June 30, 2006 (FY-end) from those bond funds.
No further questions were forthcoming from Mayor or the council, therefore, Mr. Sparrow announced that this ended his report.
Motion to accept the audit for FY2006-2007 as presented:
Motion: Ralph Laird
Second: David Kramer
Motion carried.
B. Resolution 2007-1-1 – to show intent to petition the State of Kentucky to become a 4th Class City. Mayor Meier asked if there were any questions that were not answered at the last meeting. There being no questions he asked for a motion of approval.
Motion: Mr. Kramer
Second: Mr. Moser
Motion passed.
C. Mayor’s State of the City Address (See attached copy)
D. Mayor’s Goals and Objectives for 2007 (See attached copy)
E. Committee Appointments for 2007 (See attached)
Mayor Meier asked for motion of approval of the suggested Committee Appointment.
Motion: Mr. Moser
Second: Mr. Thiel
Motion passed.
COMMITTEE REPORTS
Public Works – Mr. Berling reported on the following:
1. The committee has looked into putting curb & gutters on the Crestview Hills side of Summit Drive since there are curb & gutters on the other side. That will go to competitive bidding sometime in late February for approval by spring.
2. Work continues with the Highway Department to try to get the additional northbound lane on the east side of Turkeyfoot Road. He has received positive response.
3. Early summer is planned for the 4 lanes on Crestview Hills Mall Road.
4. Mr. Groth reported that the next Public Works Meeting is planned for Tuesday, January 30, 2007 at the city building.
5. Mr. Laird inquired about work on the road at Summit & Dixie Hwy. Mr. Berling replied that the road is quite rough there but unfinished and another blacktopping is to be forthcoming.
6. Mr. Groth reported that no-parking signs were installed this week on Summit. Mayor Meier suggested another sign due to complaint of parking there.
Police Authority – No report.
Economic Development – Mr. Groth reported that the January meeting was cancelled and announced that the next meeting will be Tuesday, February 6 at 4:00 PM.
Recreation – Ms. Collins-Bright reported that the committee will meet soon to plan for spring activities, however, at this time there is no report.
Communications – Mayor Meier reported that a newsletter will be forthcoming soon.
Building – Mr. Groth reported that a final punch list was presented. There are some items that are being adjusted: a crack in the lobby tile is being addressed and the crooked flagpoles. There is a 1 year warranty. Mr. Moser pointed out that there are some adjustments being made to the HVAC system.
Motion to adjourn the council meeting made at 8:05PM by Ms. Collins-Bright, seconded by Mr. Laird
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Mayor Paul W. Meier Acting Clerk: Judy Cox