CITY OF CRESTVIEW HILLS

SPECIAL MEETING COUNCIL MINUTES

JUNE 19, 2003

7:30 P.M.

(Rescheduled from June 12, 2003 – Meeting Canceled for lack of a Quorum)

 

Call to Order – Mayor Paul Meier called the meeting to order with the Pledge of Allegiance and silent prayer. 

 

Roll Call – The roll was called to determine a quorum.  Present:  Mrs. Terri Jameson and Messrs. David Kramer, Ralph Laird, Joseph Maloney Jr. and Harold Ries.  Absent:  Frank Sommerkamp, Jr.

 

Mayor Meier stated that Dan Groth, City Administrator, had surgery on Wednesday, June 18th.  He will return to work on Monday, June 23rd.

 

Approval of the Agenda – The agenda of the May 8, 2003, Regular Council Meeting was approved as presented:

 

Motion:  Harold Ries               Second:  David Kramer

 

                        Ayes:  5            Nays:  0

 

Motion passed.

 

Approval of the Minutes – The minutes of the May 8, 2003, Regular Council Meeting minutes were approved with the following correction:  1.)  Page 7 -Committee Meetings – Recretation – Add as first line of first paragraph - Mrs. Jameson reported:  2.)  Page 8 1st paragraph should reflect Mrs. Jameson not Ms. Jameson.  Approved as corrected:

 

            Motion:  Joe Maloney Second:  Ralph Laird

 

            Ayes:  5            Nays:  0

 

Motion passed.

 

Citizens & Guests - Chief Paul Herbst, Lakeside/Crestview Hills Police Authority, Kathleen Corneil, Mike Hargis, Hemmer Company.

 

Mayor’s Report

  1. Mayor Meier reported that the Ballgames were very successful and that many reports of enjoyment reached him from various attendees. 
  2. This past Tuesday, the Kenton County Fiscal Court held a Town Hall Meeting at Atria Summit Hills. The meeting was attended by: Dan Groth, Hal Ries, and Mayor Meier.  Mayor Meier asked about funding for the Turkeyfoot to Dudley Road project.  Nothing has been decided.
  3. Mayors Meeting this Saturday, June 21st at City of Fort Mitchell at 9:00 a.m.  Topic of discussion will be the Mobile Data Terminals (MDT), Advance Life Support  (ALS), and the Skate Park. 
  4. NKAPC quarterly meeting Monday, June 30th at Twin Oaks at 6:00 PM – Topics include 2004 Budget and Brownfields.
  5. Governors Local Issues Conference in August 11-12 in Louisville.  If Council wants to go, let the City offices know.
  6. The Kentucky League of Cities Annual Conference is October 1-4 in Lexington.
  7. Dan Groth, City Administrator, is in the process of getting new contracts for fiscal year 2003-2004 for the Engineer, Attorney, and Zoning Consultant.
  8.  The Public Works Meeting scheduled for tomorrow is cancelled.
  9. Tuesday, June 24, 9:00 A.M.  The Economic Development Committee will meet with the Hemmer Company and Richard L. Harrison, Sanitation Dept., and Joe Price, KC&MP&ZC Representative.

 

City Administrator’s Report

      NO REPORT

 

OLD BUSINESS

Second reading of Ordinance 2003-5-1 to adopt the budget for Fiscal Year 2003-2004  -

Mr. Laird asked for comments or questions.  None were forthcoming.  Mr. Laird asked for a motion.  Motion to adopt the City Budget for fiscal year 2003-2004 as presented to Council

 

            Motion  Ralph Laird                Second:  HHsHaroldHarold Ries

 

            Yes  5              Nays  0

 

Motion passed.

 

Vote Call:  Mrs. Jameson – Yes; Mr. Kramer – Yes; Mr. Laird – Yes; Mr. Maloney – Yes; Harold Ries – Yes;  Mr. Sommerkamp – Absent

 

Second Reading of Ordinance 2003-5-3 to require locks on commercial sprinkler systems –  Mayor Meier reported:  As you are aware, Crestview Hills contracts with Fort Mitchell for fire protection the department is asking Crestview Hills to pass an ordinance making it mandatory that lockable sprinkler caps be required on the sprinkler system connections.  The purpose of the lock is to keep children from putting rocks and small articles in the connections.  There have been instances where the sprinkler heads being removed and articles shoved into the fixture.  When those are hooked up to the hoses in an emergency situation. 150 pounds of pressure is put on the unit.0 

 

At this time, the Building and Fire Prevention Codes do not contain a clause for the requirement of a lockable cap.  This is true nationwide.  There is a company that makes a lockable cap.  There are cities throughout the country that have enacted an ordinance requiring facilities who have sprinkler systems within a six month period of time, change out the existing cap they have on the unit to a lockable cap.  The lockable cap is controlled with a key that is controlled by the Fire Department.  Fort Mitchell passed this ordinance.  Crestview Hills and Lakeside Park each need to pass an ordinance to the same effect.  Six businesses in Crestview Hills, protected by Edgewood Fire Department, already have the key.   The purpose is to keep down vandalism and not have a disaster at a time when the sprinkler would be desperately needed.  If Crestview Hills had adopted a fire code, and this had been a stipulation in the fire code, an ordinance would not have been necessary.  Since this is not the case, the ordinance is necessary. 

 

The commercial buildings under construction would be required to comply and those already in existence would be given six month’s to purchase the lockable caps.  You are looking at a cost of $200 to $250 for each cap for about 18 or so businesses.  Fort Mitchell had set the penalty at $300 per day of non-compliance after the six-month period expires.  As soon as the ordinance is adopted the Ft. Mitchell Fire Department intends to send each business a letter with a copy of the ordinance and an explanation letter to go along with it.  When they receive the letter, which will instruct them to get in touch with the fire department, the department would order the lock for them after receiving payment and have it shipped to their business.  When the lock arrives, the business would call the department and the department would send someone out to install the lockable cap. 

 

Mr. Sommerkamp joined the meeting at 7:45 PM.  He had a delayed flight.  He came straight from the airport to the meeting.

 

Mr. Laird objected to the $300 per day fine. Mr. Meier stated that six months was plenty of time to comply and the fine would encourage compliance.  Mr. Meier stated that the issue is most important to safety.  Mr. Kramer agreed that this is a steep fine, however, he stated that it is cheaper for the companies to comply than to fix the sprinkler head once damaged.

 

Mr. Mando explained that Fort Mitchell originated the ordinance.  The fine was incorporated into that ordinance at the time Ft. Mitchell drafted it.  Mr. Mando went over the ordinance and agrees with the language of the ordinance.  

 

            Motion:  Dave Kramer                        Second:  Frank Sommerkamp

 

            Yes  5              Nay  1

 

Motion passed.

 

 

NEW BUSINESS

The Hemmer Company asking for Stage I & Stage II approval of a 1-story office building, Chapel Place E, to be located in the Thomas More Office Park – Mike Hargis reported:  He has been working with the Economic Development Committee for about three months on this project.  The project is a 1-story, 12,000 square feet building to be on Lot 3C at Centre View & Chapel Place.  There will be a seamed, metal-roofed entrance canopy.    The storm water plans have been approved.  Mr. Hargis presented a copied picture of the ground sign, which complies with the city zoning ordinance.  The building is similar to Chapel Place D, which was approved four or five months ago. 

 

Parking regulations have been worked out with the City and Northern Kentucky Area Planning Commission.  Hemmer leased the remainder of Chapel Place D to a medical facility, consequently requiring that the parking regulations be changed.  The buildings plans are drawn as if zoning will be for 50% business and 50% medical.  When a tenant is found and the business is leased, then it is Hemmer’s custom to review and bring the facility back for compliance on the percentage for the medical vs. business for State compliance.  As it turns out when leased Building D will need to comply with 80% medical and 20% for business. 

 

Harold Ries asked Mr. Hargis where the Oncology Center is located.  Mr. Hargis stated that it is on lot 15C.  Mr. Ries expressed concern about the project taking out all the trees in the lot in back of Atria Summit.  Mr. Ries said he hoped lot 3C was not going to have the trees removed.  Mr. Hargis stated that the lot was basically bare, there are no trees on lot 3C.  Mayor Meier explained that the contractor is required to put a lot of trees back to meet the greenspace regulations.  However, those trees will be much smaller because they are new trees.  This meets the requirements of the Landscape Ordinance.  Mr. Hargis stated that there is 42% greenspace on the 15C project.  The requirement is for 30%.  Mr. Hargis stated that there has been much rain lately and all construction is muddy during a rainy season. 

 

Mayor Meier asked Mr. Hargis about the sidewalk.  The walk is to be extended out to the main road.  Mr. Hargis explained that in Stage I plan approval for the area there was an indication that a sidewalk should be brought back to the rise.  Because the area is so steep, it was deemed not feasible.  This was brought to Council for agreement that an interior walkway system would be the way to go because of the land.  The only difference is that the sidewalk is not near the road but closer to the building. 

 

Mayor Ries asked if the 15 added spaces to the lot at Building D affected the stormwater drainage.  Mr. Hargis stated that he will have GRW, the company doing the drainage, to confirm whether this causes a problem.  Mayor Meier stated that due to the flooding problems in this area, he would like that stated in the form of a letter.

 

Mr. Kramer asked about the dumpster.  As, Buildings A & B share a dumpster.  Mr. Hargis stated that that will be the same with Building D&E.  Those two buildings will share a dumpster.

 

Mr. Ries expressed concern that there were too many buildings in the Office Park, which gives the Park stacked look.  Mayor Meier explained that the sloping and the 30% greenspace per building requirements have been met in the Office Park.

 

Mr. Kramer asked Mr. Hargis whether the vision for the Office Park was for medical, professional usage.  Mr. Hargis stated that that is the case.  The usage remains consistent throughout the park.

 

Mr. Kramer made the motion that Chapel Place Building E be approved for Stage I & Stage II development contingent upon compliance with the Northern Kentucky Area Planning Commission (NKAPC) regulations.

 

            Motion:  David Karmer                       Second:  Joe Maloney

 

            Ayes  5            Nays  1

 

Motion passed.

 

Mayor Meier asked what the timetable is on Building D and E.  Mr. Hargis sated that foundation will start next week.  They are aiming for December or January.

 

Mayor Meier stated that the Municipal Order to declare Council’s intention to turn the collection of animals over to Kenton County will be presented at next Council meeting because Appendix A is not included with the contract.

 

COMMITTEE REPORTS

 

Public Works –

  1. Vernon Drive and Rossmoyne have been rotomilled, patched and resurfaced form Sunset Drive to Druid Lane.  This work was completed on June 9, 2003.
  2. Dixie Lane has been resurfaced from Summit Drive to Parkway.
  3. Part of Varsity Court has been reconstructed between the top of the grade and the cul-de-sac.  The work is complete and open to traffic.
  4. Our parking lot between the City building and Dillard has been rotomilled, patched and paved.  We should try to limit trucks and buses in this lot.  The hill in back has been re-seeded.
  5. Lighting on Thomas More Parkway has begun.  The lights will be on 40 ft. poles with 15 ft. arms and cobra head.  They will be spaced 150 feet apart.  This work is about 90% complete.  The lights will go on with an electric eye.
  6. K.D.O.T is still studying the intersection of Thomas More Parkway and Turkeyfoot Road to find a way to allow better left hand turn movement form southbound Turkeyfoot Road onto eastbound Thomas More Parkway.  They are aware of our problem and working to solve it.
  7. Mayor Meier reported that there will be no Public Works Meeting this month.  Jim Connelly is at a Public Works Training Session and several could not make the meeting.

 

Public Safety – Mr. Laird wished to commend the Police Department for their patrol for the meeting at Lakeside Presbyterian.

 

Development & Zoning – Mr. Kramer reported:

  1. Main topic was the Chapel Place E project.
  2. NKAPC –model ordinance change referring to what constitutes a single family.  No decisions made.
  3. Possibility of the Water District consolidating its operations in the back of Centre View Blvd.  A special Committee has been set up and they are still talking with the Water District and Hemmer representatives.  More at the next meeting.
  4. Carrabbas project was discussed briefly.  Ground breaking is scheduled for July and they hope to open the restaurant in November.
  5. State Standards dealing with manufactured homes.   A report will be forthcoming.

 

Recreation- Mrs. Jameson reported:  The Golf Outing/Picnic is on for August 12th.  The cost will be $50 for golf, $10 for the picnic for adults, $5 for the picnic for children, $2 for swimming.  Next meeting will be July 14th 10:00 A.M.  There are movie tickets available at the City Building for Danbarry Theatre.  Sign up for Golf and Picnic at the City Building.

 

Mrs. Jameson thanked Mayor Meier and Julia for hosting the Kings Island Outing.  There were about 50-70 people in attendance.

 

Personnel – Mayor Meier reported that Mr. Groth is in the process of renewing the contracts for the Attorney, Engineer and Zoning Consultant.

 

Communications – There was a newsletter about a month ago.  TBNK – Telecommunications Board of Northern Kentucky is offering free to the public a class in television production for learning to operate cameras, lighting, microphones, editing, and studio equipment to produce a live or taped production for public airing.  Offered to people 18 years and older.  Fliers are available at the City building.  261-1800 ext 103 is the phone # for TBNK.

 

Mr. Laird reported that Orsanco, which runs the Ohio River Sweep, has canceled the sweep due to high water.  The sweep is rescheduled for July 12th.

 

Mayor Meier stated that HB162 is back on in the House. 

 

Mr. Sommerkamp reported that on June 13 there was a meeting of the Building Addition Committee.  Chief Herbst was present, Dave Thiel, Jay Zang, and Ralph Laird along with Dan Groth and himself.  They brainstormed the reasons for or against the building of the addition.  The committee will meet again on July 15th.  Mayor Meier stated that they will put this on the Agenda as an Item.

 

Mr. Kramer asked if there was any information regarding the Farmers Market Issue.  An amendment was suggested last week.  Mayor Meier stated that the subject awaits more information.

 

            Motion:  Ralph Laird               Second:  David Kramer

 

            Ayes  6            Nays  0

 

Motion Passed.

 

                                                                        ________________________

                                                                                    Paul Meier, Mayor

 

 

            ________________________

Attest:  Judy Rae Cox, Acting Clerk