CITY OF CRESTVIEW HILLS
Prior to
REGULAR COUNCIL MEETING MINUTES
THURSDAY, MARCH 10, 2005
7:30 PM
Mayor Meier asked that prior to the meeting Mr. Wally Starosiak, citizen of 138 Man-O-War Court be allowed to speak as a guest. The meeting could not be officially started at the usual time because Mr. Maloney was ill, Mr. Sommerkamp was out of town and Mr. Kramer had an out of town flight. Since there must be four of the six council members (a majority) present and until Mr. Kramer arrives there is no quorum, therefore, the official meeting will begin and Call to Order will take place after Mr. Kramer arrives.
Mr. Starosiak stated that he is a car collector. There are four drivers in the household at present and he will soon have 3 more drivers in the household. In January, he received a letter from Dan Groth, City Administrator asking that he review Ordinance Sec. 72.06 Section B that disallows parking on the street from 3:00 A.M. to 6:00 A.M. Mr. Starosiak stated that he had gotten several permits until he was able to solve the problem of selling several collector autos in order to solve the problem that was necessitating his family to parking overnight on Man-O-War. Mayor Meier agreed to give Mr. Starosiak a 30 day extension, until the end of March, to give him more time to sell two vehicles and that he will discuss with the safety committee whether it would be permissible to allow one auto to be parked over the sidewalk at the end of his driveway.
Mr. Kramer made his presence known with an apology to Council for being late. He was out of town and his flight had just landed.
CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, MARCH 10, 2005
8:10 PM
CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 8:10 PM.
ROLL CALL - Present were Messrs. David Kramer, Ralph Laird, David Meier and Thomas Moser Absent were Messrs. Joe Maloney and Frank Sommerkamp
APPROVAL OF AGENDA – With the following addition: 1.) under-New Business – Item B. Stage I & Stage II request for approval by Mike Hargis, Hemmer Company on behalf of Tri-State Gastroenterology Associates for construction of a new office building to be located on Lots 6A & 6E at Chancellor Drive and Centre View Blvd.
Motion: Mr. Laird Second: Mr. Meier
Ayes carried.
APPROVAL OF MINUTES – Regular meeting minutes of February 10, 2005 with the following correction: Page #3 – paragraph 7 – Should read “Mr. Kramer urged citizens to contact their Fiscal Court Representatives” instead of their State Representatives.
Motion: Mr. Kramer (motion was out of order 8:20 P.M.)
Second: Mr. Moser
Ayes carried.
CITIZENS AND GUESTS
1. Sergeant Pete Bihl, introduced Officer James Miller, who has been a police office with another department 4 years prior to joining the Lakeside Park/Crestview Hills Police Department in February 2005 and Officer Matt Hall, who joined the Authority in September, 2004 and has just finished Police Academy training.
2. David Jansing, Fire Inspector with Ft. Mitchell Fire Department.
3. Janet Buhr, Building Committee
4. Dennis Gordon, NKAPC Representative addressed Council to explain “One Stop Shop” concept as is governed by (KRS 147) that is being offered to Cities by the Northern Kentucky Area Planning Commission. Secondly, to answer questions about Code Enforcement Board, also a new service of the Commission and is at a cost over and above Building and Zoning review. Mr. Gordon explained that there are various levels of the program a local government may adopt (Level I, II, III, or IV).
Mr. Gordon explained that the Home Builder’s Association has desired a “One Stop Shop” concept for 50 years. This concept means that Building and Zoning Administration, Code Enforcement and Billing for new construction would all be administered by the Northern Kentucky Area Planning Commission (NKAPC).
David Meier asked whether the end user of the planning & zoning fees would pay all the building/zoning fees or whether this would be passed on to residents in the form of taxes.
Mr. Gordon explained that new building permit fees will be paid to NKAPC directly by the applicant as is now being done by the Planning Commission. Those fees would offset the expenses incurred by NKAPC for the building/zoning review expenses. Mr. Gordon explained that NKAPC is a taxing unit which enables the Commission to collect fees directly.
Mr. Gordon explained that issuance of violations and payment of fines and should the City purchase that level from NKAPC and choose to adopt use of the Unified Code Enforcement, would be sole responsibility of the NKAPC. The Board of Adjustment would still decide issues as governed by Chapter 100 of the KRS Statutes whether the locality decides to still use its own Board or choose to have NKAPC do that function. The cost to the City for services would be tied to the CPI (Consumer Price Index) as set by the State of Kentucky and adopted each year by ordinance on the local level. Localities can set the ordinance to tie in with the CPI.
The separate fee to the City for Code Enforcement would be $.25 on the $1.00 of those expenses incurred by NKAPC.
Mr. Laird asked whether the City would be locked in to the contract if Council did opt to use the program and then came to a decision that the contract was not working for the City.
Mr. Mando, City Attorney, explained that there is a sixty day legal window that, like any other contract, the City would be able to back out.
Mr. Gordon stated that the City would be able cancel the contract if not satisfied.
Mr. Laird stated that he was concerned about the sharing of data between NKAPC and the City. Mr. Gordon stated that soon all information will be online and more up to date because the program is interactive. Mr. Laird pointed out that Kenton County had promised the same kind of communication via the web for business taxes and he has not found that to be the case. Mr. Gordon said that a very extensive program is being implemented and is being used by other government entities.
Mayor Meier requested that the “One Stop Shop” concept be presented to the Economic Development Committee at the next meeting for decision regarding Level I or II or III or IV, then brought before Council for 1st reading at the regular April meeting.
OLD BUSINESS
A. Mayor Meier updated Council regarding the Advanced Life Support (ALS) - The Mayors Group’s Committee is negotiating with Trans-Care about a contract. They have received a bid from Trans-Care but no decision has been made. There was discussion regarding hard billing versus soft billing and the Committee decided on soft billing.
B. Mayor Meier reported that the Insurance Premium Tax was not followed through by the County, therefore, the City will do nothing at this time.
C. Mayor Meier proclaimed February 23, 2005 as Rotary International Day in Crestview Hills.
NEW BUSINESS
A. Mr. Laird reported that a Safety Committee meeting was held on Monday. There were three options considered by the committee with regard to the Fire & EMS services. 1.) Fort Mitchell Fire & EMS would cover the entire City. 2.) That Fort Mitchell would cover north of I-275 and Edgewood would cover south of I-275. 3.) The same as present contract with Edgewood covering Legends Way and the Horsebranch Road Apartments and Fort Mitchell covering the rest of the City.
The Committee reached a consensus that the present contract is working well, therefore the City shall renew the contract for a combined total fee of $145,915.
Mr. Kramer stated that after hearing the options he was much in agreement that the present arrangement works very well and he was in full agreement that the third contractual arrangement was the best option.
Mayor Meier asked for a motion to accept Option A (Fort Mitchell) and Option B (Edgewood)
Motion: Mr. Laird Second: Mr. Kramer
Motion carried.
B. Mike Hargis, Hemmer Company Representative presented Site I and Site II Plans on behalf of Tri-State Gastroenterology Associates for construction of a new office building to be located on Lots 6A & 6E at Chancellor Drive and Centre View Blvd.
The two-story, office building would be 34,200 square feet of gross floor space. The lower will have 20,700 square feet of gross floor space and the upper level will have 13,500 square feet of gross floor space. There is availability for 174 parking space with 135 parking spaces required. Usage will be 70% (14,500 square feet) medical and 30% (6,200 square feet) will be professional office on the upper level. Lower Level will be 13,500 at 100% Clinic.
Dumpster will be enclosed.
Site plan will be revised to accommodate a ten (10) foot planting strip along the northeast drive lane.
The sign indicated on the site plan at the Centre View Blvd. was not approved at this time. Once the design of the building sign has been determined it will be submitted for review at that time.
Documentation of those Governing agencies that require inspections will be submitted to City of Crestview Hills as Paul Hemmer Company receives them. The building will be solely owned by Tri-State Gastroenterology Associates which is now located on Barnwood Drive in Edgewood.
Driveway revised to drop 20 feet and is approximately 150 to 170 feet in length. The plan includes 32% of green space.
Mr. Laird asked whether it was understood that the green area is to be maintained by the owner. Mr. Hargis stated that it was the understanding of the owners that it is to be the case.
Mayor Meier inquired whether ingress and egress were as discussed previously when the Catalina Marketing building was built. Mr. Hargis said there will be 3 point of egress/ingress which is quite satisfactory.
Mayor Meier stated that the changes to the original drawing constitutes a minor change to the Stage I drawings therefore, pending adherence to the regulations set down by NKAPC, he recommends that Council approve Stage I and Stage II development plans.
Motion to that effect:
Motion: Mr. Laird Second: Mr. Kramer
Ayes carried
No Report
Mr. Groth reported on the following:
1. Monday, March 28 will begin Street Sweeping of City Streets.
2. Request for Qualifications for architects to build the City Building resulted in 13 responses. Those will be narrowed down by special meetings of the Building Committee this month.
3. Dillard’s Grand Opening will be at 10:00 A.M. on March 11th.
COMMITTEE REPORTS
Public Works – No Report.
Finance- Mr. Laird reported that the budget is being pulled together for completion in May.
Fire & EMS- Mr. Jansing, Ft. Mitchell Fire & EMS reported that the Department has reviewed the new Dillards. Cooperation between other departments is going well. Checks have been done on the required caps and they are working well.
Development & Zoning – Mr. Kramer reported that Panera wishes to build a meeting room expansion to face the Town Center.
Mayor Meier stated that he believes the lighting is very bright at the Town Center to the lighted signs.
Mr. Laird suggested shields.
Recreation – Mr. David Meier II reported on the following:
1.) The Committee will met on Wednesday March 16 to tie up loose ends about the Easter Egg Hunt scheduled for the 18th. Thomas More’s Student Center will be the alternative should there be inclement weather on the 18th.
2.) He met with Clint Brown, owner of the Florence Freedom Baseball Team, to inquire about Crestview Hills Night at the ball park. Monday, June 6, seems like a possible date.
3.) They will be planning the annual trips to Renfro Valleyand have talked about a possible trip to Beltera or Keenland.
Communications – Mr. Moser commented that the telephone line replacement by the phone company has been going slowly. He feels that many more of the lines are outdated. The work has been going on since November.
Building – Mr. Groth reported that the bid proposals for the new City building will be discussed and a recommendation will be forthcoming from the committee.
Motion to Adjourn 9:15 P.M.: Ralph Laird Second: Mr. Kramer
Ayes carried.
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Mayor Paul W. Meier Acting Clerk, Judy R. Cox