CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, MAY 12, 2005
CALL TO ORDER
With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.
Present were Messrs. David Kramer, Joe Maloney, Thomas Moser, David Meier, Frank Sommerkamp, and Ralph Laird.
APPROVAL OF AGENDA
Mayor Meier requested the addition of item B under New Business – First Reading of Ordinance 2005-2 and item C under New Business – Appointment of a Board of Adjustment member. Agenda approved as amended.
Motion: Mr. Maloney Second: Mr. Moser
APPROVAL OF MINUTES
Regular meeting minutes of April 14, 2005. Approved as submitted.
Motion: Mr. Laird Second: Mr. Sommerkamp
CITIZENS AND GUESTS
Mr. Groth reported on the following:
1. The May Eggs and Issues forum will be held Tuesday May 17 at the Marquise Banquet Center in Wilder for the presentation of the B.E.S.T. awards. The City is a Program of Distinction sponsor for the event.
2. On the Economic Development committee, Megan Thompson will take Susan Conrad’s place representing the N. Ky. Area Planning Commission.
3. The Ohio River Sweep will take place Saturday June 18.
4. Mr. Groth and Ms. Wirthlin attended an effective budgeting for small cities workshop at the Kentucky League of Cities. While there, Mr. Groth obtained the latest copy of the City Officials Legal Handbook.
5. The Crestview Hills Town Center has a newly constructed website, www.shopcrestviewhillstowncenter.com for the most recent leasees and construction updates.
6. Saturday September 10 the Mary Steggeman 5K walk/run will take place in Lakeside Park to benefit STARS (grief support for children) and the St. Elizabeth Hospice.
7. On Tuesday May 10, Mr. Groth, Ms. Wirthlin, and Walter Blair, Zoning Consultant, attended a Code Enforcement seminar in Maysville. The seminar was sponsored by the Kentucky League of Cities.
8. Mr. Sommerkamp reminded councilmembers of the “Northern Kentucky United” event sponsored by the Northern Kentucky Chamber of Commerce on Wednesday June 8. 85 of the 135 state legislators will be on hand to meet local officials on the Belle of Cincinnati, leaving dock at 5PM that evening.
A. Advanced Life Support Contract
Mayor Meier noted that the first draft of the contract is being revised and wished the item postponed until next month.
B. Resolution 2005-4-1
Mayor Meier introduced this resolution approving and giving authority to the Mayor to enter into an interlocal agreement for unified “one stop shop” codes administration on behalf of the City of Crestview Hills. Mr. Maloney motioned for passage as submitted, seconded by Mr. Kramer. Ayes carried with Mr. Laird voting nay.
C. Ordinance 2005-4-1 (second reading)
Mr. Groth explained the necessitation for a City Ordinance adopting the 2002 addition of the Kentucky Residential Code, which regulates and controls the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use, or maintenance of one- and two-family dwellings and townhouses in the City of Crestview Hills. The code also provides for the issuance of permits and collection of fees.
Mr. Kramer motioned for passage, seconded by Mr. Maloney. Ayes carried.
D. Ordinance 2005-4-2 (second reading)
An ordinance amending ordinance 950.08 pertaining to the establishment of fees for building and electric permits, application fees under Crestview Hills Zoning Ordinance, the City Board of Adjustment, and fines for violations of applicable ordinances classified as a civil offense within City limits. Passage of the ordinance authorizes the Mayor to enter into an agreement with the N. Ky. Area Planning Commission for service level 2 of the One Stop Shop (classified as appendix A) and associated unified fees (classified as appendix B). Mr. Kramer motioned for passage, seconded by Mr. Maloney. Ayes carried, with Mr. Laird voting nay.
Discussion ensued regarding permit process flow beginning July 1, 2005 when this agreement would come in effect. Mayor Meier informed [council] that there would be a period of time in the process whereby the City can raise objections or request the permit be put on hold.
A. Ordinance 2005-5-1 (first reading)
Mr. Laird recapped the review of the Finance Committee on May 9 and noted further review and revisions before next month’s second reading.
B. Ordinance 2005-5-2 (first reading)
Mayor Meier noted that the Community Development department had exceeded the original budgeted amount therefore necessitating an amendment.
C. Appointment to Board of Adjustment
Mayor Meier apprised council that a current member, Jim Willman, is moving out of the City. David Thiel is the recommended replacement. Mr. Sommerkamp motioned acceptance of the Mayor’s recommendation, seconded by Mr. Laird. Ayes carried.
Mr. Sommerkamp reported on the following:
1) The Kentucky Department of Transportation has issued the permit to construct the extension of the southbound right turn lane on Turkeyfoot Rd. south of I-275. Construction is anticipated to be complete near the end of June, 2005. The City is funding this capital project on a state-owned road to potentially alleviate traffic back-up into the new Town Center.
2) The City of Crestview Hills is working with the Kenton County Board of Education and the Kentucky Department of Transportation to construct a new storm sewer from Dixie Highway to a point in the rear of Caywood School. This will help relieve the storm water ponding problem in the rear yards of residents on the south side of Summit Drive. The project will be supported by the City, the Board of Education, the Sanitation District, and the Kentucky Department of Transportation. Mr. Berling informed those present that Crestview Hills will be the leading funding agency through which bids for contractors will be sought, once the finalization of plans occurs. This will happen only when an interlocal agreement amongst the aforementioned agencies is signed, as concern was expressed that Crestview Hills would possibly not be reimbursed. Mayor Meier stated that the FY06 budget would have to be revisited before second reading and adoption in June. There was much confabulation regarding why a retention pond was chosen as the best solution, whose responsibility to keep the pond clear and the surrounding areas clean, etc.
3) There is a storm water drainage problem at the intersection of Rhine Valley and Horsebranch. In heavy rainfall, the shoulder of Horsebranch Road was washed out. The City will construct additional catch basins to fix the problem.
4) The City Engineer, Public Works committee chairperson, and staff completed an inspection of streets, sidewalks, curbs, and gutters recently. A report is being prepared which will identify several projects for this construction season. The next committee meeting is May 18.
5) Repair options for sidewalk drainage on the south side of Thomas More Parkway at Turkeyfoot Road are being researched by Scott Jones Landscaping.
Police Authority – Mr. Kramer confirmed the police authority FY06 line item in the Crestview Hills proposed budget. Chief Herbst noted that Officers Miller and Hall have completed field training and are out by themselves doing good work.
Fire/EMS – Mr. Sommerkamp suggested reconsideration of the areas contracted for coverage to Ft. Mitchell and Edgewood Fire Depts. because of a prolonged ambulance siren, believed to be Ft. Mitchell, heard recently while sitting in traffic. It is possible that Edgewood Fire Dept. could reach businesses in the research park quicker.
Economic Development – Mr. Kramer noted that in the Tuesday May 10 meeting, the preliminary proposal from Ashley/Yeager for 4 office buildings located off Centreview Blvd., Applebee’s proposal to take out some landscaping and replace it with a concrete pad on the building side facing Turkeyfoot Rd., and new information regarding the medical building project north of the Grandview Summit condos. Miller Valentine is out and Hemmer Company is in as the contractor. Major changes have been requested by Hemmer Company which requires the plan to be revisited by NKAPC.
Recreation – Mr. David Meier II noted the following events:
Æ The Easter egg hunt was rained out at Lookout Farm so eggs were distributed at Thomas More College.
Æ The first Crestview Hills Reds game will be Sunday May 22 on Party Deck B. Tickets are still available.
Æ Father’s Day at Kings Island has been scheduled again this year. Parking passes and admission tickets available at the City Building.
Æ The golf outing and picnic have been scheduled at Summit Hills CC for Tuesday August 9. Menus and registration deadlines will be determined May 25 at the next meeting.
Æ Water color classes begin Monday June 20 and runs through August.
Æ Renfro Valley and Carl Hurley will be seen in November when Crestview Hills’ residents make their annual bus trip.
Æ A meeting with Greg Noll, Manager for the Crestview Hills Town Center, is scheduled to discuss a potential joint effort tree lighting early in the Christmas holiday season.
Æ A fall trip to Keeneland has been discussed.
Æ The volunteer appreciation dinner has been set for Saturday November 19.
Personnel – Mayor Meier stated the committee’s recent review of staff and recommended pay raises.
Telecommunications – Mary Ann Stewart, City Attorney, noted that the Kentucky legislators made changes in the telecommunications bill this session. As of January 2006, cities will no longer directly receive franchise fees, in-kind service fees, or PEG access fees. The state excise tax will be distributed to local entities based upon a historical analysis of what the cable companies have paid each entity.
Communications – Residents can expect another newsletter in June.
Building – An expanded committee comprised of councilpersons, Chief Herbst, Sgt. Schutte, and City staff have met twice with the architect firm CDS. Plans are being tweaked at this time and it is anticipated the project will be bid toward the end of June.
After general discussion, motion to adjourn made by Mr. Laird, seconded by Mr. Sommerkamp at 8:57 PM.
After motion to adjourn was seconded, Mrs. Sensel addressed questions regarding the biodiesel plant proposal to the Mayor and council members.
Mayor Paul W. Meier City Clerk C.R. Wirthlin