CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, NOVEMBER 11, 2004
CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.
ROLL CALL - Present were, Mrs. Terri Jameson and Messrs. David Kramer, Joe Maloney, and Ralph Laird. Messrs. Harold Ries and Frank Sommerkamp were in absentia.
APPROVAL OF AGENDA - Revised agenda approved as submitted.
Motion: Mr. Kramer Second: Mrs. Jameson
APPROVAL OF MINUTES – Regular meeting minutes of October 14, 2004. Approved as submitted.
Motion: Mr. Maloney Second: Mr. Laird
CITIZENS AND GUESTS
Mr. Jim Sparrow with Rankin, Rankin, and Co. was on hand to present the audit report for FY 04 ending June 30, 2004. Mr. Sparrow explained sections of the letter of transmittal and management discussion and analysis, which are both completed by the City Treasurer. He then went through the balance sheet, statement of net assets, and the revenues, expenditures, and changes in fund balance. Overall, the City remains in good financial health with no evidence of fraudulent activities. Mr. Kramer brought attention to the report on compliance and internal control. Mr. Sparrow explained the noncompliance issue regarding the lack of a bid process for the Turkeyfoot median project and the opinion that he would like someone other than the City Treasurer to perform bank reconciliations.
Motion by Mr. Laird, second by Mr. Maloney to accept the report as presented. Ayes carried.
1) Saturday November 13 at 6 PM is the date for the Municipal Government League of N. KY’s annual dinner to be held at the Marquise Banquet Center.
2) Five Seasons will host the Tuesday November 16, 7:15 AM meeting of Eggs and Issues. The topic will be the Northern Kentucky Industry report.
3) The Kenton County Mayor’s meeting will be held Saturday November 20 at the Sanitation District at 9AM.
4) A salute to outgoing councilpersons Terri Jameson and Harold Ries is planned for Tuesday December 14 between 6 and 8PM at Five Seasons. The 2005 – 2006 council will be sworn in at that time also.
5) The N. KY. Area Development District provided summary information on a study funded by Forward Quest. The results contain summaries regarding municipal fiscal conditions in the northern Kentucky area. It compared revenues, expenditures, taxes, and bases in 1992, 1998, and 2002 by city, county, and region per capita. A copy will be available at the city building for review.
6) An elected officials orientation is scheduled for December 9 from 1 – 5PM at the Florence Municipal Center.
Mr. Groth reported on the following:
1. Bavarian will keep the regular collections on December 24 and December 31. There will be no interruptions.
2. Peggy Sensel, Crestview Hills representative on the Telecommunications Board, is encouraging residents from the City of apply for a vacancy on the advisory committee for 2005.
A. Resolution 2004-11-1 – The City of Crestview Hills is adopting the Alpha Company 1st platoon of the 82nd airborne division as part of the organization “America Supporting Americans.” Motion made by Mr. Laird, seconded by Mr. Maloney to accept the resolution as presented. Ayes carried. Information on needed items will be presented in the next newsletter and those wishing to participate can bring donations to the city building for packaging.
B. Interlocal Agreement with N. KY. Area Planning Commission – for unified “one stop shop” codes administration. The NKAPC is asking municipalities who currently use their services to enter into an interlocal agreement that will allow them to unify rates and be more in line with costs. The level of service will remain the same. Mr. Kramer noted that it was a topic of discussion at the Economic Development committee meeting and it was approved unanimously to recommend passage to council. Mr. Jeff Mando, City Attorney, voiced opposition initially as he had heard of some concerns with wording of the agreement. Mrs. Jameson moved postponement, seconded by Mr. Laird. Ayes carried.
Public Works – Mr. Groth reported on the following:
1) The City is working with the Kenton County Board of Education and the Kentucky Department of Transportation to construct a new storm sewer from the Dixie Highway to a point in the rear of Caywood School. This will help relieve the storm water ponding problem in the rear yards of our residents on the south side of Summit Drive. There was a meeting on August 20 to review the progress of the project. Plans will be completed by November 25, 2004.
2) The City is improving the northwest side of the Dixie Highway and Winding Way intersection by moving back the steel pole for the traffic signal, removing part of the guardrail and building board fence to match the southwest side of the intersection. The guardrail has been removed, storm sewers have been extended, the additional earthen fills have been completed, the pole has been reset, the fine grading is complete, and the site will be sodded through the winter. The planter areas and fence will occur in April, 2005.
3) The City is considering the possibility of extending the turning lane storage on Turkeyfoot Road and Dixie Highway to accommodate additional traffic that will be generated after the reconstruction of the Crestview Hills Mall Area. Proposals have been received for the work and construction should begin as soon as we have our KDOT permit.
4) There is a storm water drainage problem at the intersection of Rhine Valley Lane and Horsebranch Road. The City Engineer is preparing plans to add additional drain structures at this location. In heavy rainfall the water washed out the shoulder on Horsebranch Rd.
5) Through the cooperation of the developers of the Crestview Hills Town Center, Crestview Hills Mall Road has been resurfaced with an additional 2 ½ inches of asphalt paving to allow for the additional construction traffic anticipated by the redevelopment of this commercial area.
Finance – A meeting will be scheduled before next council meeting.
Economic Development – Mr. Kramer noted the committee discussed a number of issues relating to the mall redevelopment. Citizens attended and voiced concerns about trucks, dust, mud, trees (removal and replacement thereof), and the placement of the fence. A walking meeting is to be held Saturday November 13 with J.R. Anderson and representatives from Bayer, Becker Engineers, and Schumacher, Dugan Construction to show the anticipated placement of the fence between the mall and the residents on Campus Drive, the replacement of pine trees, and steps they are taking to try to control the dust. The committee also talked about bus routes, the ATM location, a curb cut change, “Max and Erma’s” restaurant plans, the interlocal agreement with NKAPC, and the proposed house at 105 Druid.
Cheer – Mr. Laird suggested researching the holiday tree-recycling program whereby Kenton County public works will stop by the city building west lot and chip the trees that have been dropped off or picked up curbside by Bavarian. The chips then get used as mulch in parks, etc.
Recreation/Communication – Mrs. Jameson stated that the annual tree lighting would occur on Friday December 3 from 4:30 PM to 7 PM. An adult group from Gloria Dei Church will provide vocal entertainment while Mr. and Mrs. Claus and Jason the Great entertain mature and younger kids. Tickets are still available at the City Building for Danbarry Theater.
Personnel – A meeting was held Wednesday November 3 for mid-year evaluation discussions.
Communications – A newsletter will be ready for mailing right before Thanksgiving as a reminder for the tree lighting and announcing the adoption of the military unit.
Building – Mr. Groth informed council that plans have not been finalized, as the current committee wishes input from new councilpersons. The City will go out to bid for architectural services after January 2005.
After general discussion, motion to adjourn made by Mr. Laird, seconded by Mr. Maloney at 8:23 PM.
Mayor Paul W. Meier City Clerk C.R. Wirthlin