CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, AUGUST 11, 2005
7:30 PM
CALL TO ORDER
With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.
ROLL CALL
Present were Messrs. Joe Maloney, Thomas Moser, David Kramer, Frank Sommerkamp, David Meier, and Ralph Laird.
APPROVAL OF AGENDA
Mayor Meier added item E under New Business regarding the authorization to file for a community economic growth grant as Resolution 2005-8-3. Item F was added as Resolution 2005-8-4 to declare Wednesday August 24 as Dorothy Waite Day in Crestview Hills to honor her 21 years of service to the Police Authority. Agenda approved as amended.
Motion: Mr. Kramer Second: Mr. Laird
Ayes carried.
APPROVAL OF MINUTES
Regular meeting minutes of August 11, 2005. Mr. Sommerkamp requested the specific date of October 27, 2005 in the last sentence of item 2 under the Public Works Committee report be stricken as that date was given in jest. Anticipated completion time is: “soon.” Approved as amended.
Motion: Mr. Kramer Second: Mr. Sommerkamp
Ayes carried.
CITIZENS AND GUESTS
J.R. Anderson, representing Jeffrey R. Anderson Real Estate Co., was present to give a construction and opening update at the Crestview Hills Town Center. Areas addressed were:
§ The out lot at the southern end of the project will house Jared Jewelers, Weinerhaus, and Nothing But Noodles.
§ The clock tower was installed today; however Mr. Anderson would like to have it lengthened so it rises above the project.
§ The project is at the point where no more dirt should be moved, and the parking lots will be paved soon.
§ Most stores will be prepared for the October 27th opening; however, Auntie Anne’s Pretzels, Good Dog Boutique, Merle Norman, and Jenny Lee’s Cosmetics are anticipating opening sometime before Christmas. Casual Corner and Petite Sophisticate will open right before Thanksgiving. Bath and Body Works, Victoria’s Secret, CJ Banks, and Christopher Banks anticipate opening approximately February 2006.
§ Traffic movement and traffic signage placement are being reviewed by Bayer Becker Engineers.
§ The Town Center’s administrative office should be open and staffed by September 1, 2005.
1. The Northern Kentucky Area Development District will hold their annual awards dinner on Monday August 15 at Receptions in Erlanger. Social hour begins at 6:15PM.
2. Eggs and Issues will be held at Receptions in Erlanger Tuesday August 16 starting at 7:15AM. The featured topic is the State of Northern Kentucky.
3. The Kenton County Mayor’s Group will hold their monthly meeting at the Ft. Wright Civic Club Saturday August 13 at 9AM.
4. August 20 marks the opening of a museum for the Civil War in Ft. Wright.
5. The May 29th issue of The Challenger, a weekly newspaper sponsored and written by Bill Butler and associates, named Frank Sommerkamp as one of the 50 most influential people in Northern Kentucky.
1. A letter of appreciation from our adopted troop was read.
2. The sixth annual 5K run/walk in memory of Mary Steggeman will be held Saturday Saturday September 10th with registration at 8AM. The run begins and ends at Lakeside Presbyterian Church.
OLD BUSINESS
A. Second Reading of Ordinance 2005-7-3 Postponed until next month.
NEW BUSINESS
A. Resolution 2005-8-1 Passage of this resolution would adopt the National Incident Management System which would coordinate and standardize procedures for managing personnel, communications, and facilities among local, state, and federal agencies. Motion to accept made by Mr. Sommerkamp, seconded by Mr. Maloney. Ayes carried.
B. Ordinance 2005-8-2 First reading of an ordinance to set the real property tax rate for calendar year 2005.
C. Mutual Aid Agreement An addendum to the Advanced Life Support Agreement between the City of Crestview Hills and Trans Care would allow Trans Care to enter into a mutual aid agreement with the City of Erlanger. This agreement allows Trans Care and Erlanger to provide back up to each other regardless of the city boundary as determined in the interlocal agreements between City of Erlanger and the Cities of Elsmere, Point Pleasant, Edgewood, Crescent Springs, and Villa Hills, and the Advanced Life Support Agreements signed between Trans Care and the Cities of Bromley, Crestview Hills, Fort Wright, Fort Mitchell, Kenton Vale, Lakeside Park, Ludlow, and Park Hills. Motion to accept made by Mr. Sommerkamp, seconded by Mr. Laird. Mr. Kramer recused. Ayes carried.
D. Agreement between Crestview Hills and KDOT This agreement calls for KDOT to provide up to $100,000 in reimbursement funding toward the Dixie Highway drainage project with the City of Crestview Hills being the lead agency and agreeing that any cost in excess of the reimbursement funding is the responsibility of the City. Mayor Meier and council discussed the concern about the project having no estimated total cost figures to date. Mr. Berling informed council that through meetings which he, Mr. Sommerkamp, and Mr. Groth have attended with the Kenton County Board of Education and KDOT that the City of Crestview Hills has been committed to be the lead agency. Being the lead agency means that Crestview Hills will pay all costs of the project up front and wait for reimbursements by other agencies. He also stated that the City and KCBOE would not equally divide the cost in excess of $100,000; the percentage of payment would have to be worked out between the two entities. Mr. Maloney made the motion authorizing Mayor Paul Meier to sign an agreement with KDOT, contingent upon receiving a break-down of costs and totals on the project from Mr. Berling, and the City’s portion of the project costs not to exceed $60,000. Motion seconded by Mr. Sommerkamp. Ayes carried.
E. Resolution 2005-8-3 Mr. Groth explained that a resolution must be passed to authorize the filing of a community economic growth grant in which the City will apply for up to $300,000 for debt reduction on the new City Building. Motion to authorize made by Mr. Sommerkamp, seconded by Mr. Laird. Ayes carried.
F. Resolution 2005-8-4 Mr. Kramer made the motion for the writing of a Resolution declaring Wednesday August 24 as Dororthy Waite Day in Crestview Hills in honor of her retirement after 21 years of dedicated service. Seconded by Mr. Maloney. Ayes carried. Mr. Laird mentioned that he would like research on a pit-bull ban ordinance and a review of said research.
COMMITTEE REPORTS
Public Works
Mr. Sommerkamp reported on the following:
1) After several bi-weekly meetings with KDOT, the Sanitation District, the Kenton County Board of Education, a different solution was presented by which storm water could evacuate the rear yards of Summit Drive and the Caywood School area. A subsurface technical firm has provided information on underground utilities and current piping beneath Dixie Hwy. based upon compilation of data gathered when the “MRI” of the highway was done recently. A favorable spot has been determined to run abutting drainage pipes at 190’ north of Summit Drive. Work will be done at night with a plate covering the excavated area during daylight. Construction will begin in August.
2) There is a surface water drainage problem at the intersection of Calumet and Lookout Farm Drive. This problem will be eliminated by constructing a small drain line from the area to the nearest storm water catch basin, believed to be Shaker Heights.
3) Concrete curbs and paving sections are continuing to be replaced as indicated in the spring drive-through and as needed.
4) Parkway Drive has shown extraordinary wear and will be refurbished and resurfaced before the end of the construction season.
5) The City has been studying traffic movement on Dixie Highway and Turkeyfoot Road in an effort to accommodate future traffic into the new commercial area. We have submitted a drawing to KDOT for revisions to turn lanes on Turkeyfoot Road. They are studying those suggestions. We will be submitting a plan for additional lengths to the left turn storage lane for the south entrance to the commercial area on Dixie Highway. We hope to receive comments from KDOT by the end of September. Mr. Sommerkamp departed at 8:22 PM.
Police Authority – Mr. Kramer informed council that the Board is researching alternative ideas for health insurance and traffic concerns at the Town Center.
Economic Development – Mr. Kramer reported that an August meeting was not held.
Recreation – Mr. Meier II noted the following events:
Æ The golf outing was considered successful as 88 signed up for golf, 42 to play cards, and 212 for dinner. Compliments were received on the “tee” gifts of a sleeve of golf balls and an adjustable bottle koozie.
Communications – A newsletter will be published soon.
Building – Mayor Meier stated that a meeting had been held with Jason Dudas of the Telecommunications Board regarding the media needs at the new building. Jason is working on a bid for the needs. Mr. Groth confirmed that requests for bids had been sent out by CDS Architects. Bids should be submitted August 31st, and council will vote on CDS recommendation for a contractor at the next council meeting in September.
After general discussion, motion to adjourn made by Mr. Laird, seconded by Mr. Maloney at 8:36 PM.
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Mayor Paul W. Meier City Clerk C.R. Wirthlin