CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

JULY 11, 2002, 7:30 PM

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were: Mrs. Terri Jameson, Messrs. David Kramer, Ralph Laird, Joe Maloney, Harold Ries and Frank Sommerkamp.

APPROVAL OF AGENDA - Motion to accept as presented:

Motion: . Mr. Ries Second: Mrs. Jameson

Ayes: 6 Nays: 0

Ayes carried.

APPROVAL OF MINUTES - of the regular Council Meeting of June 13, 2002. Mrs. Jameson asked that on Page 2 after Cinergy Update that she wishes the minutes to state on the third line that she also offered sincere thanks to Jon Draud for his great efforts regarding the Cinergy Power Plant.

Motion to accept as amended:

Motion: Mr. Ries Second: Mrs. Jameson

Ayes: 6 Nays: 0

Ayes carried

CITIZENS AND GUESTS

Chief Paul Herbst, Lakeside Park/Crestview Hills Police Authority

Kathleen Corniel, Lookout Farm Homeowner Association

Lawson Walker, Atty, Jay Bayer, Bayer Becker Engineers, Glen Anderson, Crestview Hills Mall, Mike Hargis, Hemmer Company

CITY ADMINISTRATOR’S REPORT

Mr. Groth reported on the following:

A. There will be a Recreation Committee meeting on Monday July 15, 2002, 11:00 am at the City Building.

B. There will be a Public Works Committee meeting on Wednesday, July 17, 2002, at 10:00 am at the City Building.

C. There will be a meeting at 7:00 PM on Tuesday, July 23, 2002 at the Crestview Hills City Building to discuss the feasibility of installing an earthen berm in the area of Woodspoint Drive.

Citizens who left red Rumpke recycle bins out for pickup – Rumpke did not pick up the bins and some Bavarian green bins were left only if a red bin was out. This created confusion, however, Mr. Connelly & Mr. Groth will pick up any red bins left out. If Bavarian misses giving anyone a green bin, they are available at the city building for pickup or call the City and we will bring one to your home. Also, if you do not have a green bin – Bavarian will still accept recyclables in the red bins.

Mr. Laird asked Mr. Groth if he has found out any more about the proposed tournament Football Games at Thomas More College. Mr. Groth said that Mr. Kordenbrock has not shown him the contract.

MAYORS REPORT

Mayor Meier thanked Bavarian for leaving instructions with their recycling bins.

A. NKADD Annual Awards Dinner at the Boone County Conference Center on ugust 19, 2002 – 6 PM open bar and 7 PM Banquet.

B. MGLNK – Annual Picnic July 18, 2002 at the Cold Springs Municipal Park on East Alexandria Pike in Cold Spring – for MGLNK members and their families. There will be a petting zoo for children brought by the Cincinnati Zoo.

C. Banklick Watershed Council July 18, 2002 Thomas More College at 11:30 am. The purpose of the Committee is to identify how to manage the Banklick Watershed.

D. Mayor’s meeting – July 20, 2002 – will not be the usual meeting – it will be a special KLC Legislative Agenda at the Erlanger City Building at 9:00 am.

E. Business Courier article that Henry Fischer Builder has been named Entrepreneur of the Year. Mr. Groth should draft a letter of congratulations to Mr. Fischer who’s business is located in the City.

OLD BUSINESS

None to report

NEW BUSINESS

A. Economic Development & Stage I & II approval for Building D – Chapel Place – Mike Hargis, Paul Hemmer Company presented plans for the development 40,000 square foot Medical office building located behind the REN Center. NKAPC has reviewed for Stage II and has stipulated seven areas of concern. 1. Size and type of signs not identified. – Mr. Hargis stated that signage will be the same as the other Chapel Place Buildings. 2. Parking spaces do not meet the minimum required size of ten feet in width and 20 feet in length. Mr. Hargis explained that the Article II of the zoning ordinance allows for 9x19 spaces. So 10x20 is not a requirement. 3. Parking area encroaches onto adjoining parcel. Section 11.0.C.2 requires that all off-street parking facilities be located on the same lot or zoning lot as the building served. Collective off-street parking facilities may be provided; however, such facilities shall not be less than the sum of such

B. facilities as would otherwise be individually required. Future plans, for the adjacent parcel should be addressed. In answer Mr. Hargis explained that the line on the drawing is only a temporary line and not meant to indicate any kind of development line. Future plans will be discussed. 4. Specification of all plantings should be in compliance with the Planting Manual and Landscape Regulation Guidelines. Mr. Hargis stated that he was unaware of the city’s updated landscape plan – he will have landscapers submit plan and see that they are in compliance. 5. Section 10.14 requires 30% of the total building site be preserved in open space and not used for building or parking purposes. There appears to be insufficient area dedicated to green space, which is not planned to be landscaped. Mr. Hargis explained that 30% is the requirement and the plan has 50% because the way the land slopes down toward the expressway and is unfit for development. Landscaped is well within the 30%. 6. Types and location of lighting have not been identified. Mr. Hargis explained that the lighting will be the same as the other Chapel Place Buildings. 7. Dumpster location should be identified and appropriately screened. Mr. Hargis stated that the building will share a dumpster with another Chapel Place building, therefore, this building will not have need for another dumpster.

Mr. Sommerkamp asked if the building was being built for a specific company. Mr. Hargis stated that it is not.

Mr. Kramer reported that the Economic Development Committee discussed this building at the regular meeting on July 9, 2002. The Committee voted unanimously to approve the project.

Motion to approve Stage I and II development plans for Chapel Place D upon adherence to the NKAPC regulations:

Motion: David Kramer Second: Frank Sommerkamp

Ayes: 6 Nays: 0

Motion Carries

C. Bob Frey, Carabba’s Italian Grill – Glen Anderson, Crestview Hills Mall – For Council approval of splitting Lot A – to accommodate two businesses.

Glen Anderson, Crestview Hills Mall addressed Council to ask that Lot A, which is owned by the Crestview Hills Mall be split into two separate lots. The purpose of this is to allow for two separate developments to be put on the property. Mr. Anderson explained that the decision to do so is because the property is more marketable as two developments rather than one.

Mayor Meier explained that plans, that were drawn up by Bayer Becker Engineers and that were given to each Council member are a preliminary conceptual set of plans to show possibilities – they are not final plans. The Mall was approached by Carabba’s Italian Grill and another company regarding the possibility of splitting Lot A. Carabba will need 6,000 sq. ft. and the other company 4,400 sq. ft., therefore splitting the lots to accommodate two business of this size would have the combined total of approximately 15,000 sq. ft. as it presently zoned.

Mayor Meier informed Council that a vote now is not zoning approval. The matter will need to go before the Board of Adjustments before the lot can be split. A 30-day notice will go out in August to convene the Board of Adjustments. The Crestview Hills Mall is here for the purpose of showing Council the possibilities before committing to the two companies.

Mr. Sommerkamp stated that he does not see a problem if the owners of the Mall wish to split the lot. Actually the plan would provide more green space with the lots split.

Mr. Kramer reported that the Economic Development Committee has reviewed the project and received preliminary evaluation from NKAPC. The Committee unanimously agreed that this is a favorable project. The matter needs to go before the Board of Adjustments after being presented to Council.

Motion to agree to split Lot A, which belongs to the Crestview Hills Mall – subject to zoning approval: David Kramer

Second: Frank Sommerkamp

Ayes: 6 Nays: 0

*Clerk note: The above motion cannot be recognized as binding motion because Board of Adjustments must rule on this zoning issue before brought to a vote of Council. See NKAPC attachment. Duly noted, however, Council approval to present to the Board of Adjustments only.

COMMITTEE REPORTS

Public Works: Mr. Sommerkamp reported on the following:

1. The turn lane on Horsebranch Road at Orphanage Road is under construction. It will be completed this month.

2. The public work scommittee is considering the construction of an earthen berm behind the lots on Woodspoint Drive, which abuts Highway I-275. There will be a meeting with the residents at our City building on July 23, 2002 to discuss the merits of the project.

3. Crack sealing and repairs have begun on Thomas More Parkway. The work will be done at night to avoid traffic problems.

4. The Kenton County Board of Education, the Kentucky Department of Transportation and the City are working together to improve the storm water drainage near Dixie Heights, Caywood School and the homes on the southwest side of Summit Drive. This project will be constructed in the fall of this year.

5. The City is investigating improvement and landscaping of the median in Turkeyfoot Road between Crestview Hills Mall Road and I-275. A report will be presented at the next public works meeting.

6. We have asked the Highway Department to investigate the possiblility of allowing left turns from Turkeyfoot Road onto Thomas More Parkway on red arrows when the intersection is clear of northbound traffic. The turning traffic would be required to yield to oncoming traffic.

Mr. Kramer asked that when the berm for Woodspoint area is investigated also to please investigate whether that berm installation could increase noise in Lookout Farm area. Also, if the berm or whatever solution is decided for the Woodspoint area be implemented for Lookout Farm property that is also aggravated by I-275 noise.

Mr. Berling stated that a berm behind Woodspoint should not cause more noise in Lookout Farm but probably help absorb noise there too. He promised to look at both sides of the issues.

Safety – Mrs. Jameson reported that Youth Public Safety Day will be held on July 25 from 6 PM to 8 PM in the lot beside the City Building. She urged parents to bring their children out for this event. There will be a bike safety course put on by the Lakeside Park/Crestview Hills Police Dept. Parents should accompany all children and either provide a bike helmet or purchase a helmet there for $10. The Ft. Mitchell Fire Department will have their demo house there to teach about fire safety. Mrs. Jameson thanked the Crime Prevention Coalition, Children’s Hospital, Kenton County Fire Chiefs Assoc., and Silverlake Kroger for helping to make these programs possible.

Development & Zoning – Both items were covered under New Business.

CHEER Recycling – There were some homes that did not receive green bins. If all residents did not receive bins, they should call the City Building and a green bin will be delivered or they may pick up a bin at the City Building. Overall Bavarian did a good job of responding quickly to the bin situation. Mr. Maloney commented that Bavarian had done a good job. Mr. Laird said that he had complaints of garbage being missed because Bavarian picked up too early before the 7:00 AM – time specified in the ordinance. Mr. Groth will advise Bavarian.

Recreation – The committee met on Monday July 8, at 11:00 am. The New York Mets Reds Game is sold out. There are some tickets left for August 15. This includes box seats, transportation via bus, and food.

Tuesday, August 13, 2002 will be the City Picnic and Golf Outing a Summit Hills Country Club. Mrs. Jameson asked that all observe the dress code for Summit Hills which is no cut-offs, gym shorts, t-shirts, tank tops, swim wear, or shower sandals in the clubhouse. On the golf course, appropriat dress is required. Men required to wear collared shirts. No tank tops, jeans, cut-offs, running shorts, or soccer shoes, or bare feet. Tennis shoes must be worn at all times. Children not toilet trained should wear swim diapers in both pools.

There will be bingo, swimming, cards, games, 18 holes of golf. Golf will cost $50 per player, picnic is $10 or adults and $5 for children. Small donations are being requested to be used as game prizes. Call the city if you wish to donate. Rainbow Clowns will be on had to entertain the children. Payment in advance to the City. Mr. Ries asked if there will be any prizes. Mrs. Jameson said there will be some for the golf scramble.

The Silverlake events will be wrapping up in August.

Communications – The Newsletter will be mailed tomorrow with dates of all recreation events.

ADJOURNMENT

Motion: Ralph Laird Second: Frank Sommerkamp

Recorded by:

__________________________

Judy Cox, Administrative Asst.

________________________________

Paul W. Meier, Mayor

ATTEST:

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C.R. Wirthlin, Clerk/Treasurer