CITY OF CRESTVIEW HILLS
REGULAR COUNCIL MEETING MINUTES
THURSDAY, JULY 14, 2005
7:30 PM
CALL TO ORDER
With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.
ROLL CALL
Present were Messrs. Joe Maloney, Thomas Moser, David Kramer, Frank Sommerkamp, and Ralph Laird. David Meier was in absentia.
APPROVAL OF AGENDA
Mayor Meier added item F under New Business regarding the recommendation from the Finance Committee to engage the services of Seasongood and Mayer to act as the City’s financial advisor in the issuance of bonds to cover the costs associated with the new City Building. Agenda approved as amended.
Motion: Mr. Kramer Second: Mr. Laird
Ayes carried.
APPROVAL OF MINUTES
Regular meeting minutes of June 9, 2005. Approved as submitted.
Motion: Mr. Sommerkamp Second: Mr. Maloney
Ayes carried.
Special meeting minutes of June 30, 2005. Approved as submitted.
Motion: Mr. Laird Second: Mr. Maloney
Ayes carried.
CITIZENS AND GUESTS
None
1. The Northern Kentucky Area Development District will hold their annual awards dinner on Monday August 15 at Receptions in Erlanger. Social hour begins at 6:15PM. Governor Fletcher is expected to be the keynote speaker.
2. The Kentucky League of Cities will hold their annual conference in Louisville at the Galt House from October 5 – 9. Registrations are being accepted at this time
OLD BUSINESS
None
NEW BUSINESS
A. Stage I Development Plan Approval Vincent Smith Family Ltd. will request approval of the amended Stage I plans for the building of a professional office building to be located on the 24-acre tract along the north side of Horsebranch Road between Orphanage Road and Rhine Valley Lane. Mr. Groth reported that the N. Ky. Area Planning Commission reviewed the amended plan at their Thursday July 7th meeting and voted unanimously to approve it. The amendments came from a major change in the egress from Horsebranch Road to Centerview Blvd. and the deletion of the emergency exit through Grandview Summit apartments. Mayor Meier noted that NKAPC sent the approval to Crestview Hills Council for approval, denial, or no motion, at which point the plan gains automatic approval after 90 days. Mr. Kramer informed councilmembers that the Economic Development Committee voted unanimous approval of the plan at the July 5th meeting and made the motion to grant council approval of the amended stage I plan for the Vincent Smith Family Ltd. contingent upon noted exceptions by City staff and NKAPC. The motion was seconded by Mr. Sommerkamp. Ayes carried
B. Resolution 2005-7-1 A resolution establishing continuity of government administration in the event of vacancy in office of the Mayor due to absence or disability. In which case duties of the Mayor would be administered temporarily by the following councilpersons: 1) Joseph Maloney, 2) Ralph Laird, 3) Frank Sommerkamp. Motion made for acceptance by Mr. Kramer, seconded by Mr. Moser. Ayes carried.
C. Resolution 2005-7-2 A resolution declaring official intent with respect to reimbursement from subsequent borrowings for temporary advances made for capital expenditures. Mr. Laird explained that financing options for the new City Building were explored in the Finance Committee. The options relating to commercial loans were dismissed since a long termed payment plan with a lower interest rate could not be obtained. A bond issuance was determined to be the best and most affordable way to finance the debt needed for building. Subtracting reserves and submitting a bond issuance for less than the proposed 2.5M was found to be less attractive than the decision to recommend an issuance of 2.5M for 20 years, keeping reserves intact and allowing the interest to grow and ultimately pay the interest on the issuance, if allowed to grow for the full 20 years. Mr. Laird motioned acceptance of this resolution which would allow the City to replenish monies expended already toward the project from the issuance, if needed or desired. Motion seconded by Mr. Sommerkamp. Ayes carried. It was noted at this point that the agenda had incorrect numberings of the various resolutions, ordinance, and municipal order. Upon proper numbering presentation, and various spelling error notations, Mr. Laird made the motion to correct item E under New Business to read “Ordinance 2005-7-3,” and item F under New Business to read “Municipal Order 2005-7-4.” Motion seconded by Mr. Maloney. Ayes carried.
D. Ordinance 2005-7-3 First reading of an ordinance to authorize the issuance of general obligation public project bonds in the aggregate principal amount of 2.565M for the purpose of financing the costs of the acquisition, construction, and installation of a public project in the form of a new City Building. Second reading will take place at the August 11, 2005 council meeting.
E. Municipal Order 2005-7-4 Approving the advertisement for bids and distribution of a preliminary official statement for the purchase of City of Crestview Hills, Kentucky general obligation public project bonds. Motion for approval made by Mr. Maloney, seconded by Mr. Moser. Ayes carried.
F. Finance Committee Recommendation Mr. Laird stated that Seasongood and Mayer had a closer relationship with the local governments of Northern Kentucky and made the recommendation for usage of their services in the capacity of financial advisor. Motion seconded by Mr. Moser. Ayes carried. Mr. Sommerkamp desired formal approval of the usage of the firm of Peck, Schaffer, and Williams as bond counsel to work with Seasongood and Mayer in the issuance of the bonds. Motion for approval from Mr. Laird, seconded by Mr. Sommerkamp. Ayes carried.
COMMITTEE REPORTS
Public Works
Mr. Sommerkamp reported on the following:
1) Construction is complete on the construction the extension of the southbound right turn lane on Turkeyfoot Rd. Striping of the new lane will be completed soon. The City is funding this capital project on a state-owned road to potentially alleviate traffic back-up into the new Town Center.
2) After several bi-weekly meetings with KDOT, the Sanitation District, the Kenton County Board of Education, a different solution was presented by which storm water could evacuate the rear yards of Summit Drive and the Caywood School area. A subsurface technical firm has provided information on underground utilities and current piping beneath Dixie Hwy. based upon compilation of data gathered when the “MRI” of the highway was done recently. A favorable spot has been determined to run abutting drainage pipes at 190’ north of Summit Drive. Work will be done at night with a plate covering the excavated area during daylight. Anticipated completion date is October 27, 2005.
3) There is a surface water drainage problem at the intersection of Calumet and Lookout Farm Drive. This problem will be eliminated by constructing a small drain line from the area to the nearest storm water catch basin, believed to be Shaker Heights. Mayor Meier desired thorough review of catch basins on Shaker Heights.
4) Concrete curbs and paving sections are continuing to be replaced as indicated in the spring drive-through and as needed.
5) City streets have been swept.
6) Repair options for sidewalk drainage on the south side of Thomas More Parkway at Turkeyfoot Road are being requoted by Scott Jones Landscaping.
Finance – Mayor Meier inquired as to whether a budget revision could be necessary as the City has decided to externally fund 100% of the construction proceeds.
Police Authority – Mr. Laird informed council that the Board is researching alternative ideas for health insurance. Mr. Kramer educated council on the announced retirement of Police Clerk Dorothy Waite on September 1. It was decided to present Dorothy with a resolution making said date Dorothy Waite Day in the City. It was mentioned that a formal agreement has yet to be discussed approving the move from the Lakeside Park City Building to the new Crestview Hills building and regarding the proposal lease agreement.
Economic Development – Mr. Kramer reported on a meeting that included:
1. The Cambridge Square office condos project by Ashley Development and Riegler Engineering was in need of stage II approval. The project is for 4 office buildings on Centerview Blvd. just past the new drive for the cancer center. The committee voted unanimously to approve the project conditional upon the rectification of conditions stated by the NKAPC. After discussion of specific conditions, motion to approve stage II plan for the Cambridge Square office condo project contingent upon the improvement of noted conditions by City staff and NKAPC was made by Mr. Kramer, seconded by Mr. Maloney. Ayes carried.
2. A letter was received of the committee from the Summit Lakes HOA requesting the City ask Cinergy to install an earthen berm to further obscure the substation located about 100’ off Thomas More Parkway and about 250’ off Legends Way. It would be similar in size to the one abutting Turkeyfoot Road and Summit Hills Country Club and would run adjacent to the transmitter lines. Mayor Meier stated that the request letter has been sent to Cinergy and we are awaiting a response.
Recreation – Mr. Groth noted the following events:
Æ The golf outing and picnic have been scheduled at Summit Hills CC for Tuesday August 9. The menu is the same as last year and registration deadline will be August 2. Dinner will be held at 6:15PM this year.
Æ Water color classes begin Monday June 20 and runs through August.
Æ There are 15 tickets left for the last City outing to see the Reds play Saturday July 16.
Æ The volunteer appreciation dinner has been set for Saturday November 19.
Communications – The parking lot of the mall that many consider to be an extension of Mall Road will open the evening of July 15. The stretch of parking lot aisle is used frequently as a cut-through from Dixie Hwy. to Turkeyfoot Rd. It was noted that Cincinnati Bell unexpectedly opened their store this week in front of Dillard’s.
Building –Plans are still being tweaked at this time and it is anticipated the project will be bid approximately August 11, 2005, with a due date of August 31. This puts the approximate date for bond issuance mid-September, after council approval of the bid winner for construction. The geotech report has been received from G.J. Theilan saying the site is suitable for the type of building proposed.
After general discussion, motion to adjourn made by Mr. Laird, seconded by Mr. Maloney at 8:36 PM.
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Mayor Paul W. Meier City Clerk C.R. Wirthlin