CITY OF CRESTVIEW HILLS

MINUTES - REGULAR COUNCIL MEETING

MAY 09, 2002, 7:30 PM

 

CALL TO ORDER - With the Pledge of Allegiance and a silent prayer, Mayor Paul W. Meier called the meeting to order at 7:30 PM.

ROLL CALL - Present were: Mrs. Terri Jameson, Messrs. David Kramer, Joe Maloney, Harold Ries and Frank Sommerkamp.  Absent:  Ralph Laird

APPROVAL OF AGENDA  -   Motion to accept as submitted:

Motion: Mr. Ries                                       Second: Mr. Maloney

Ayes:  5          Nays: 0          Absent: 1

Ayes carried.

APPROVAL OF MINUTES - of the regular meeting of April 11, 2002.

Motion made to accept as presented.

Motion: Mr. Ries                           Second: Mrs. Jameson

Ayes:  5          Nays: 0          Absent: 1

  Ayes carried

CITIZENS AND GUESTS

Jeff  Eger and John Lyons, Sanitation Department;  Rick Bruggemann & Chuck Schwartz, Bavarian Waste Collection; Tim Baer, Rumpke;  Paul Herbst, Lakeside Park/Crestview Hills Police Authority;  Kathleen Corenil, Lookout Farms Homeowners Association.

Mr. Eger, Northern Kentucky Sanitation District introduced John Lyons, Project Manager for the Sanitation District in charge of Phase II – Clean Water Act for the three-county area.  Mr. Eger explained that the Phase II of the Clean Water Act is requiring the municipalities of Northern Kentucky, as well as many across the country, to deal with “Unfunded Federal Mandates” but the Federal Government is not providing funding for them.  33 Northern Kentucky communities as well as three counties of Kenton, Boone, and Campbell are mentioned in the Federal Registry of October 1999 as having to comply with these mandates.  It is the purpose of these regulations to protect the water quality of the area.  In 1998, in anticipation of this leaders of Northern Kentucky asked for a study to be funded by the Fiscal Courts of the three counties.  It was the Fiscal Courts that recommended that Northern Kentucky Sanitation District No. 1 take over the sanitation systems in the three-county area.  HB651 was introduced to provide the legislation that allowed the Sanitation District to develop and implement plans for collection and the disposal of storm water.  Final implementation rests with the Northern Kentucky Sanitation District #1 Board of Directors consisting of three judges and the local municipalities.

John Lyons, Project Manager explained that these regulations are based on water quality rather than quantity, to help the general public understand the role of this program.  NPDES, the Federal Permit Application, must be complied with by March 11, 2003 for submittal by local governments.  There are six key points that are dealt with by the Phase II project.  The first two points deal with the education of the public.  The second two points deal with construction sites.  The third two deal with illicit discharges into the waterways.

Discharge, detection and elimination of outfalls will be an expensive and time -consuming process.  Specific tests are required to determine whether suspect-sites are contaminated.  If a construction site affects more than one acre of land, the contamination must be reported and dealt with.  There will be Best Management Practices (BMP’s), or requirements for developers both during and post-construction.  Enforcement also is an issue during and post-construction.  City storage facilities employees will be required to be trained to deal with recycling of certain materials.  Street cleaning is recommended because it keeps pollutants out of the storm water runoff.

In summary, NPDES permitees, i.e. cities, will be required to develop a storm water management plan that addresses the requirements of the storm water Phase II regulations.  Purpose of the plan will decide which entities will be responsible for dealing with the minimum regulations, define service areas, define extent of services, how often, determine funding roles of cities/as co-permitees with the Sanitation Department.  Goals will be to focus on Quality of water, system inventories, public education and funding.  The Sanitation Department is using the GIS mapping system to assist with deciding which areas will be responsible for funding of certain areas.  Focus is on Sediment and Erosion Controls, old debris in waterways emitting metals/chemicals into water, lack of adequate storm water drains, sewage runoff onto roads, and maintenance of the existing pipes.

Funding will come from assessing properties a fee on regular sanitation bills beginning August 2003.  It has not yet been determined how much this will be.  The Mayors and Administrators have attended informational meetings held by the Sanitation District.  Some payback will be forthcoming to the Sanitation District after the assessments because the District has received no funding to date for the research, etc.  Mr. Kramer asked if the rate increases are to be done under a new mandate or part of the previous one involving the 5 year plan.  Mr. Eger stated that it is to be another mandate.  Mayor Meier asked what the assessment is for the average household was in Louisville since there has been a rate attached to the sanitation bills there.  Mr. Eger stated that is was about $3 per month per average household.

Mr. Eger stated that the general public needs education regarding the Federal Regulations as to the disposal of oil, etc. 

Mr. Maloney asked if the State and Federal Government bear responsibility for the funding to clean up erosion, etc. caused by the construction of State and Federal road projects.  Mr. Maloney sited Orphanage Road as an example.  Mr. Lyons said that pressure will be put on State and Federal Government to perhaps cause them to see the State and Federal Governments should set a good example by being subject to their own regulations.  Mr. Maloney asked also if the one- acre of ground for construction sites meant individual lots or the entire development.  Mr. Eger stated that it meant the entire development.

Mr. Eger stated that green roofs, pleasing park areas, etc. must be considered to make the areas where cleanup/restoration are done pleasing areas for communities to take pride in as well as being effective to the quality of the water.

CITY ADMINISTRATOR’S REPORT

Mr. Groth reported on the following:

Mr. Groth announced that there had been two options available when looking at Waste Collection Contracts.  One year with a one-year extension or a 2- year with a 2- year extension.  The Committee decided to go with the 2 year with a 2 year extension that was offered by Bavarian.  Since both Rumpke and Bavarian are represented, he offered the opportunity for both representatives to speak to Council.

Tim Baer, Rumpke Waste Collection thanked the City for a good relationship with Rumpke over the past 2 years.  Mr. Baer stated that Rumpke has sponsored and been active in many activities in Northern Kentucky.  Mr. Baer stated that the Rumpke Recycling program is unmatched and has received numerous rewards over the years and pointed out that Bavarian uses their recycling facilities.  Mr. Baer thanked the Council for their consideration of their bid.

 

Mr. Bruggeman, Bavarian Waste Collection expressed appreciation for the opportunity to provide the City with waste collection again.  Bavarian does pick up the recycling and recycles through the Rumpke facility.  Bavarian is a small, local company that provides a very good level of service because of being small and local.  Bavarian is also proud of its long-term employee relationships.  Since Bavarian had been the waste collection agent for Crestview Hills for 29 consecutive years, the company looks forward to renewing the relationship with Crestview Hills. 

Motion to accept a 2-year contract with 2-year extension option and award that contract to Bavarian Waste Collection.

          Motion:  Joe Maloney                Second:  Frank Sommerkamp

          Ayes:  4                Recuse:  David Kramer    Nays:  0

          Motion Carries

 

1.       Reminder to City Council Members that Monday, May 20, at 7:30 PM the Police Authority will meet at the City Building.  The Police Authority will officially receive their “Accreditation” – all Council Members are invited to attend.

2.             Government Exchange Day will be held at the City Building on Monday, May 20, 11:30 AM - 1:00 PM – this is a Chamber of Commerce sponsored event. 

3.             Mr. Groth gave the Phone # 1-800-671-7701.  Calling this number will put you on a list for “No Call” by telemarketers.  The number takes effect July 15, 2002.

 

MAYOR’S REPORT

Mayor Meier reported on the following:

 

1.      Today Paul Hemmer Sr. was awarded the honor of Northern Kentuckian of the Year by Covington Catholic High School.  Mayor Meier also proclaimed by proclamation that today is Paul Hemmer Sr. Day in Crestview Hills.  His contributions to the development of the Thomas More Research Park have assisted Crestview Hills with quality jobs in the city and in Northern Kentucky.

2.      Municipal Government League of Northern Kentucky meeting is Thursday, May 16, at 6:00 PM at Erlanger City Bldg.  Topics are storm water and the 2002 General Assembly Overview.

3.      April 15, 2002 Cinergy sent a letter to Kentucky Natural Resources - Air Quality Division to vacate the Air Quality Permit they obtained for the Erlanger site for a Merchant Plant.  The same day the House & Senate passed SB257 putting restrictions on all new power plants.

4.      Mayors Group Meeting in City of Covington May 18th, 9 AM, Saturday – Validation of the Skateboard Park will be discussed.

 

Mr. Maloney stated that the Hemmer Company is a class act company.

 

Mr. Kramer thanked the Mayor and Representative Jon Draud for their efforts, regarding the Cinergy Plant, mentioning as to the Mayor coming out early and recognizing the impact of the plant, had it been built as proposed, would have on the community.

 

Mayor Meier stated that New Business - Item C was discussed in separate, special meeting before commencing this meeting.

 

Mayor Meier reported that Marvin Horlein has resigned from the Public Works Committee.  Jim Walsh has been asked to be his replacement.  Mr. Walsh has agreed to be on the Committee. 

Motion to accept Mr. Walsh as a member of the Public Works Committee:

Motion:  Frank Sommerkamp             Second:  David Kramer

 

Ayes:  5          Nays:  0           Absent:  1

 

OLD BUSINESS

 

There was no Old Business.

 

NEW BUSINESS

A.  First Reading of Ordinance 2002-5-1 – FY 2002/2003 Budget

The Finance Committee will meet and any changes will be presented at next month’s regular Council meeting.

 

1.        Bids for Turn Lane on Horsebranch Road – Mr. Sommerkamp stated that 6 bids were received overall.  The Public Works Committee decided to award the bid to the Paul Michaels Company.  The company has been notified and will start in two weeks and finished by the end of the month.

 

Motion to award the bid to Paul Michaels Company for the construction of the turn lane on Horsebranch Road –

Motion:  David Kramer         Second:  Joe Maloney

2.      Resolution 2002-5-2  - Presentation of Bond Issue – Dirk Bedarf, Peck Schaeffer & Williams and Jack Parker, Thomas More College, asked Council to approve a request for a Bond Issue for Thomas More College for the purpose of upgrades to the computers at Thomas More College.  Mr. Bedarff explained that this Bond Issue presented no financial obligation to the city.

 

There was no Public Comment.

Motion to Accept Resolution 2002-5-2 – Bond Issue for Thomas More College for the purpose of upgrades to the computers at Thomas More College.

 

Motion:  Frank Sommerkamp          Second:  Joe Maloney

 

Ayes:  4     Recuse:  David Kramer   Nays:  0    Absent:  1

Motion Carries

 

COMMITTEE REPORTS

Public Works –  Mr. Sommerkamp reported on the following:

1.      Since the last meeting, Barrett Paving Company has resurfaced Claiborne Court and Lookout Farm Drive.       

2.      We received bids for the Horsebranch Road Left turn Lane at Orphanage Road.  Paul Michels & Sons is low bidder and will begin construction soon as weather permits.   

3.      There was considerable undermining of the paving on Campus Drive northeast of College Park Drive.  This area was repaired and resurfaced during April.

4.      The Public Works Committee is considering the construction of an earthen berm behind the lots on Woodspoint Drive which abuts Highway I-275.  Preliminary plans and cost estimates are being prepared.  We will be staking the limits of the embankment next week.

5.      When weather permits, Paul Michels & Sons will be sealing cracks and repairing joints on Thomas More Parkway.  Most of this work will be done at night to avoid traffic congestion.

6.      The Kenton County Board of Education is planning an expansion to the Dixie Heights High School.  Their engineers have been working with our engineer to try to overcome some of the storm water problems in the area.

7.      Mr. Berling, Mr. Groth, Mr. Sommerkamp, and Jim Connelly drove the streets on April 24 to categorize repairs and plan expenditures over the coming two years.  An A,B,C& D rating will be put on the streets and put into data base form as a means of tracking and accessing the conditions of the streets over time.

 

Finance –No Report

 

Economic Development – Mr. Groth reported on the following:

1.      Committee received a request for a car show.  There is a city regulation that prohibits the activity.  Therefore, the committee turned down a request to allow the display of cars for sale in the Mall lot.

2.      Cabraras Restaurant is being proposed for one of the Mall outlots.  The committee briefly discussed and will address the issue again at the next meeting.

3.      The Building at 25 Crestview Hills Mall Road owned by Gallenstein Company has been running behind with the landscaping of the lot.  Mr. Groth met with Mike Gallenstein and the committee will discuss the matter further next meeting.

4.      Code Enforcement Board implementation/study was discussed.  The Committee will discuss further at the next meeting.

 

Police – Mrs. Jameson reported that the Accreditation Ceremony for the Department takes place at 7:30 Pm on Monday May 20 at the City Building.

 

 

Recreation – Mrs. Jameson reported that Reds Tickets for the June and August games are still available for sale at the City Building.  Games are June 20 and August 15.  The July games have sold out.  August 13 is scheduled for a Picnic/Golf Outing at Summit Hills.    The annual Kings Island Picnic is scheduled for Fathers Day, June 16.  Two Renfro Valley trips are planned; one for June 8th and the other for November 2nd.  May 18 sees a backstretch tour of Churchill Downs. 

Online registration for the Silverlake Childrens Programs can be done online as of June 1.

 

Personnel – Mayor Meier reported that employee performance was discussed at the May 1, meeting.  Raises were given between 4% and 5% - Since medical costs have escalated substantially, the pickup of those costs as benefits kept raises to a minimum.

 

Motion for adjournment made by Mr. Sommerkamp seconded by Mr. Maloney at 9:10PM.

 

            Ayes:  5          Nays:  0

 

 

____________________________                     ______________________________

Mayor Paul W. Meier                                     Judy Cox, Administrative Asst./

                                                                                    Acting Clerk